EC Football Boosters

BOARD MEETING

April 3, 2024

Old Business

Corporate Sponsorship – Jill Timon
Mulch
1. Sign Up Genius sent out – email reminder to parents with link
2. Sale ends March 8, packets picked up from Jake in the am.
3. Mulch distribution – April 6, 2024
  - Would someone like to volunteer to put the mulch order forms in geographical order? I have a software that simplifies the process.
Golf outing update – Sue Pieczonka
Gaming forms filed with Indiana Gaming

Treasurer Report

Mulch bill from Casey’s was $35,000

Coach Meiner’s Report

Youth camp registration is live
1. Middle School May 13-15
2. Youth divided into two camps because of number of people K-2 and 3-6
Dawn Patrol starts May 29
Backpacks and some team gear has started arriving
2024 is the last year we play Moeller
We play Elder in 2026 and 2027
Batesville is moving into our conference next year due to size, Franklin County will not

New Business

Mulch distribution – April 6^th(do we have water remaining in the cage?)
1. Training for Denise Keller, Jennifer Meadows, Tanya Feldkamp, Jacki Berting, Sue P, Corrine Kreimer, Rachel Gilbreath, Julie Schummer, Christy Roy, Karen Schebler, Leanne Graf
May 8^th Scholarship Presentation – Nicole can present, Jill is backup
Golf outing update – Sue P.
Corporate Sponsorships/Friday meals opportunities

Upcoming Dates:

Mulch packet collection – March 8 - DONE

Mulch distribution – April 6

Golf Outing – July 13

Awards Banquet – December 11

EC Football Boosters

BOARD MEETING

March 6, 2024

Old Business

February’s meeting was the Parent Meeting and Mulch packet hand-outs.

Treasurer Report

Everything is paid up to date

Coach Meiner’s Report

Current roster is 141 players for next year
Helmet store is open until March 15
East Central may have 1 – 2 players selected for the South All Star Team
Spirit Pack
1. Hope to place order with BSN next week
2. T-shirt, shorts, Therma hoodie, backpack with ID tags
New jerseys anticipated early April

New Business

Corporate Sponsorship – Jill Timon to explain/next steps
Mulch
1. Erin Bond is collecting packets before and after school on Friday, 3/8 at fieldhouse doors at 7:30
2. Sign Up Genius sent out – email reminder to parents with link please
3. Mulch distribution – April 6, 2024
Would someone like to volunteer to put the mulch order forms in geographical order? I have software that simplifies the process. I will separate by city/area in advance.
Golf outing – Sue Pieczonka
Gaming forms were filed with Indiana Gaming, we must register each event that we will be using our gaming license (i.e. every split-the-pot event) annually.

THANK YOU!

Upcoming Dates:

Mulch packet collection – March 8

Mulch distribution – April 6

Golf Outing – July 13

Awards Banquet – December 11

EC Football Boosters

BOARD MEETING

January 3, 2024

Old Business

2023 Football Banquet, December 14^th in the PAC @ 6:30 pm
1. Honor Roll T-shirts
2. State Champion T-shirts
3. Senior gifts (booklets, mini helmet, stat books, banner)
2024 Board Elections
1. President – Brenda Wheat
2. VP – Leanne Graf
3. Treasurer – DeeDee Carter
4. Secretary – Nicole Wuestefeld Becknell
5. Senior Rep- Sue Pieczonka
6. Junior Rep – Effy Euson
7. Sophomore Rep – Erin Bond
8. Freshman Rep – Kelly Sebastian
Suggestions for 2024
Remind Seniors to complete the scholarship application
Mulch distribution date: Saturday, April 6

Treasurer Report

Mondal gift from community collection $3,500
Scholarship (Gaming Account)

Coach Meiner’s Report

54 new Freshman for next year
Lifting begins January 8, MWF after school until 5:00
1. Early release days will be at 7am
2. After spring break incoming freshman will start lifting
January 6 (Saturday) is the Colts game for outgoing seniors
January 18 during the school day, outgoing seniors are going to the State House
Helmet store through Riddell again this year
Officially becoming a Nike school vs Under Armor
1. 5 years to turn over all product
2. Will get new white and black jerseys for next year
Spring rummage sale for old product

New Business

Thank You notes to corporate sponsors
Google domain renewed
Post Office Box (Harrison) renewed
Fundraising forms to ECHS
Senior Scholarship applications
Banquet 2024 Dec. 11, 2024
Golf Outing 2024 Date July 13, 2024 at Hidden Valley Golf Club
Corporate Sponsorship for 2024
Mulch
1. Distribution date Saturday, April 6
2. Sell dates 2/7 – 3/8
3. Parent meeting February 7^th (mulch packets handed out)

EC Football Boosters

BOARD MEETING

December 6, 2023

Old Business

Honor Roll shirts (academic list requested from Mrs. Rosfeld)
Board/Trustee Elections will be held December 6^th. Please communicate with Brenda Wheat your interest in a Board/Trustee Position by December 1.
Players to sign photos for moms and footballs for dad.
Banquet 12/14/23 in the PAC
1. Senior booklets – Kahny Printing

Treasurer Report

Blimpie payment for 2023 season
Mondal gift from community collection
Civista contribution to State Rings
Scholarship (Gaming Account)

Coach Meiner’s Report

Rings for players are $90
Senior jerseys are $75 (black)
Plaques and State pic orders are due by the banquet
Jake is completing the stat books for the seniors, if anyone else would like the digital version, just ask.
Jake asked for 7 memberships to IFCA
Lifting will begin Jan 8
Dec 11 the team will walk thru MS and Elementary schools
Kevin Moore is exploring other options as the Under Armour contract is expiring.

New Business

2023 Football Banquet, December 14^thin the PAC @ 6:30 pm
1. Honor Roll T-shirts
2. State Champion T-shirts
3. Senior gifts (booklets, mini helmet, stat books, banner)
2024 Board Elections effective January 1
1. President – Brenda Wheat
2. VP – Anna Graf
3. Treasurer – DeeDee Carter
4. Secretary – Nicole Wuestefeld Becknell
5. Senior Rep- Sue Pieczonka
6. Junior Rep – Effy Euson
7. Sophomore Rep – Erin Bond
8. Freshman Rep – Kelly Sebastian

Effie is working on a Thank You card graphic for corporate sponsors

Suggestions for 2024
Remind Seniors to complete the scholarship application
Mulch distribution date: Saturday, April 6

EC Football Boosters

BOARD MEETING

November 1, 2023

Attendees: Coach Meiners, Brenda Wheat, Sue Pieczonka, Jen Meadows, Jill Timon, Rahchelle Burton, Robin Maxwell, DeeDee Carter, Melissa Wynn, Erin Bond, Nicole Wuestefeld

Old Business

Five players attended the HOCO dance. Consider pizza for next year or no food after the game, before HOCO dance.
Price of our website is increasing from $30/month to $39/month
Senior Night
1. Flowers, boards, Info packets
2. Senior Players and Cheerleaders will be announced before the game.
3. Senior Activities Volunteers are Wynn, Berting, Greer, Kreimer will hand out flowers, get everyone in order. One will tell the families when to walk, person on each side of the field to direct families. Take pics for player families. Parents to line up at 640, players will join parents at 650, walk begins.
4. Game Day Volunteers are Batchelor, Bischoff, Lutz and Wegman (2). Everything will be set up and ready for them at 630.
Roncalli Week
1. Schedule & meal preferred? Will we have access to the kitchen since it’s Fall Break?
2. Players arrive to school at 2:45. Boys can grab food to eat on the bus from the fieldhouse.
3. PBJs will need to be made by parents due to Fall Break. Will need chips, bags, fruit, drinks.
Playoffs
1. We will continue with Senior Thursday meals.
2. We will continue to feed the team on Fridays through the playoffs.
3. No horn, no split-the-pot and no booster shed will be open during the play offs.
4. Reminder to Jake to order mini helmets for banquet.

Treasurer Report

Up to date at this point, but know things are coming

Coach Meiner’s Report

Friday night is 7pm start
If we win, we travel to Evansville for Regionals
1. Will play on Friday 7:30 our time/6:30 their time
2. Will get out of school at 12:30; end of 4^th period
3. 2 charter buses lined up
Semi-State will be at home

New Business

Honor roll shirts (academic list requested from Mrs. Rosfeld)
Board/trustee elections will be held December 6^th.
1. Please communicate with Brenda Wheat your interest in a Board/trustee position by December 1.
Players to sign photos for moms and footballs for dad
Banquet 12/14/23 in the PAC
1. Senior booklets – Kahny Printing

EC Football Boosters

BOARD MEETING

October 4, 2023

Attendees: Coach Meiners, Brenda Wheat, Deedee Carter, Melissa Wynn, Susan Kuhn, Erin Bond, Andrea Brown, Nicole Wuestefeld

Old Business

Pizza for Homecoming
1. Tickets to the dance?
Senior night on October 6^th
1. Senior Info Packets
Senior display case – Tammy Brotherton & Susan Kuhn
Friday night volunteers (Frosh and Sophomore)
Thank you to golf sponsors
Thank you to Kevin Moore

Treasurer Report

Coach Meiner’s Report

Players report at 6:50 to meet with parents for senior night
Practicing over fall break in the afternoon 3-6 normal time
Last JV game is Saturday
Added freshman game 10/16 at Rushville; 3 more games for a 9 game schedule
Sectional draw is this Sunday at 6pm
Banquet got moved to December 14
Roncalli is 7pm start so team is leaving at 3:45
Freshman can still wear jerseys and stand on sidelines during home game playoffs
Freshman can still practice with the team unless they are starting winter sports

New Business

Five players attended the HOCO dance. Consider pizza for next year or no food after the game, before HOCO dance.
Price of our website is increasing from $30/month to $39/month
Senior Night
1. Flowers, boards, Info packets
2. Senior Players and Cheerleaders will be announced before the game.
3. Senior Activities Volunteers are Wynn, Berting, Greer, Kreimer will hand out flowers, get everyone in order. One will tell the families when to walk, person on each side of the field to direct families. Take pics for player families. Parents to line up at 640, players will join parents at 650, walk begins.
4. Game Day Volunteers are Batchelor, Bischoff, Lutz and Wegman (2). Everything will be set up and ready for them at 630.
Roncalli Week
1. Schedule & meal preferred? Will we have access to the kitchen since it’s Fall Break?
2. Players arrive to school at 2:45. Boys can grab food to eat on the bus from the fieldhouse.
3. PBJs will need to be made by parents due to Fall Break. Will need chips, bags, fruit, drinks.
Playoffs
1. We will continue with Senior Thursday meals.
2. We will continue to feed the team on Fridays through the playoffs.
3. No horn, no split-the-pot and no booster shed will be open during the play offs.
4. Reminder to Jake to order mini helmets for banquet.

EC Football Boosters

BOARD MEETING

September 6, 2023

Attendees: Coach Meiners, Brenda Wheat, DeeDee Carter, Andrea Brown, Robin Maxwell, Sue Pieczonka, Susan Kuhn, Melissa Wynn, Erin Bond, Corrine Kreimer, Nicole Wuestefeld

Old Business

Corporate Sponsors
1. Effy will do the artwork for the banner/waiting on AD for location & size
2. Logos added to the website
3. Get list to announcer for games
Julie Ernst’s class will do the PB&J again this year – need to reach out to Rempke for donation of bread
Golf outing will be July 13, 2024 next summer at HVL- THANK YOU SUSAN FOR YOUR WORK ON THIS!
1. Any suggestions from this year for next?
2. Thank you notes to sponsors
Media Day – Volunteers/Booster gifts/Trojan Apparel/pictures/pizza/ice & water for players/Sophomore boards (thanks to Jill Timon and volunteers for getting these done!)
Friday meals update/needs
Meeting with new Athletic Director, Kevin Moore
SignUp Genius links – Parent reps please communicate with your respective parents to signup

Treasurer Report

Coach Meiner’s Report

South Dearborn is Homecoming

Connersville is youth night
Greensburg is senior night
Fall Break Oct 9-13
1. Keep workouts in the afternoon
Sectional – Bedford North is going to Evansville and Connersville is coming to our Sectional
Request from Scott Hall for Friday night on Franklin County new field
1. Bring baby wipes because of the field to wipe player’s skin due to irritations

New Business

Skyline for Homecoming
1. Tickets to the dance? Checking to see if we can pay for the tickets after the dance for those that attended the dance
Senior night on October 6^th
1. Sue Pieczonka to help with the process (flowers/line up/Sandy pics at mid field)
2. Senior Info Packets
Senior display case – Tammy Brotherton
Friday night volunteers (Frosh and Sophomore)
Thank you to golf sponsors
Thank you to Kevin Moore

BOARD MEETING

July 12, 2023

MEETING AGENDA

Attendees: Coach Meiners, Brenda Wheat, DeeDee Carter, Andrea Brown, Robin Maxwell, Sue Pieczonka, Susan Kuhn, Melissa Wynn, Erin Bond, Jill Timon, Jen Meadows, Summer & Jay Merk, Corrine Kreimer, Nicole Wuestefeld

OLD BUSINESS

Spoke with Julie, pizza party will be at Harrison Bowl 4/14/23. This was a success and Julie sends her thanks.
How many magnets - 200
Scholarships approved – Robin will cut checks. Award night is 5/10/23
Sophomore boards – Jill Timon
Pizza Party for Julie Ernst’s class – January (24 students and 8 staff) – waiting on the date from Julie
Mulch Fundraiser for 2023
1. Won’t order new forms for this year
2. Banners/web orders – anyone want to help with website development/can we use our website
3. Distribution date April 8 or 15: only conflict (currently) is Varsity Baseball 4/15
4. Waiting on Casey for pricing confirmation
5. Potential price increases due to sales tax
6. Buy out increase
Banquet date for 2023
Freshman contacts from MS – send welcome email with football website, dates of Board meetings, Feb 1 parent meeting, volunteering for the upcoming season, our fundraisers are mulch (dates) and golf outing
Post Office Box paid
Fundraising forms to ECHS Admin (Mulch/Golf Outing)
Renewed Google domain
Recommendations:
1. Discontinue paying for players who are invited to the North/South game
2. If you are a senior parent Board member, please document during this year, your processes/contacts/all information that would be helpful to the next person in your role.
3. Is there another option for the polo in the player pack due to cost
4. Other recommendations based on experience from last year?
Chairs for 2023:
1. Golf Outing Chair/s (July 29) – Susan Kuhn
2. Meal Chair – Susan Kuhn
3. Corporate Sponsor Chair – Rahchelle Burton
4. Corporate Banner
5. Media graphic content

TREASURER REPORT

Some missing player payments
Tax law has changed again…non-profits will be taxed with more than $100,000 in sales. We shouldn’t have an issue because our sales are less than that
Upcoming expense: BSN
Player Packs were about $23,000

COACH MEINER’S REPORT

Value Card fundraiser kicked off on Monday which benefits football account (equipment)
1. Check in on July 19, all due on July 26
2. Try to get every player to sell 10
Players are requested to bring in a case of water, Jake will send email
Colerain 7 on 7 will add freshman game on Friday; dawn patrol still that morning
1. Should be back around 12:30/1:00
2. Boys can pack snack for bus ride to Colerain
Team camp next week…same hours as dawn patrol, but every day
New Palestine scrimmage next Thursday for all freshman at 4:30; bus leaves at 2:30
1. Boys can bring snacks for the ride
2. Freshman won’t practice that Thursday morning
July 31 is first official practice and practice will be in the afternoons from 3:00 – 5:30
Red & black scrimmage that Friday
IHSAA scrimmage against a conference school that you don’t play in the 1^st6 weeks
1. We play at Connersville; just varsity

NEW BUSINESS

SignUp Genius:
Friday Meals Update
1. Sept 8 and Oct 6 Ashley FCCLA is providing
2. Bier Haus will provide a meal
3. Checking with 8 Top
Corporate Sponsors and Banner
Need poster board for senior photo boards; 23 seniors and 6 cheerleaders
Senior Parent Info
1. Mom/son pictures 8/6 at 10am (split cost)
Golf outing – Susan
1. Tickets/buckets/games
2. $65/golfer
3. We can bring water and pop (need 2 cases water, four 12 packs of pop)
4. 2 beer tickets per golfer
5. Pies from O’Charley’s
6. Volunteers at 7am, shotgun start at 8am
7. Skins $20/team, mulligans $20/team, Hula $5, split the pot; need tickets from the booth

BOARD MEETING

March 1, 2023

MEETING AGENDA

OLD BUSINESS

Pizza Party for Julie Ernst’s class – January (24 students and 8 staff)
Board Members:
1. Brenda Wheat, President
2. Susan Kuhn, Vice President
3. Robin Maxwell, Treasurer
4. Nicole Wuestefeld-Becknell Secretary
  - Senior Trustee – Rahchelle Burton
  - Junior Trustee – Sue Pieczonka
  - Sophomore Trustee – Effy Euson
  - Freshman Trustee – Erin Bond
Corporate Thank You notes – Picture of State team from AJ Waltz emailed
Reminder to Seniors about the scholarship
Pizza Party for Julie Ernst’s class – January (24 students and 8 staff) – waiting on the date from Julie
Mulch Fundraiser for 2023
1. Won’t order new forms for this year
2. Banners/web orders – anyone want to help with website development/can we use our website
3. Distribution date April 8 or 15: only conflict (currently) is Varsity Baseball 4/15
4. Waiting on Casey for pricing confirmation
5. Potential price increases due to sales tax
6. Buy out increase
Banquet date for 2023
Freshman contacts from MS – send welcome email with football website, dates of Board meetings, Feb 1 parent meeting, volunteering for the upcoming season, our fundraisers are mulch (dates) and golf outing
Post Office Box paid
Fundraising forms to ECHS Admin (Mulch/Golf Outing)
Renewed Google domain
Recommendations:
1. Discontinue paying for players who are invited to the North/South game
2. If you are a senior parent Board member, please document during this year, your processes/contacts/all information that would be helpful to the next person in your role.
3. Is there another option for the polo in the player pack due to cost
4. Other recommendations based on experience from last year?
Chairs for 2023:
1. Golf Outing Chair/s (July 29) – Susan Kuhn
2. Meal Chair – Susan Kuhn
3. Corporate Sponsor Chair – Rahchelle Burton
4. Corporate Banner
5. Media graphic content

TREASURER REPORT

Many Venmos coming in for mulch orders

COACH MEINER’S REPORT

Helmet store opened today through March 12
1. Shoulder pads & girdles also available
Monday – Friday 9am – 11am Coach Medlock will be available in the weight room during spring break
April 1 at 7am is first day of Spring Ball
April 7 no school
April 8 Mulch delivery
Sunday, April 23 youth clinic
North/South All Star Game
1. Coaches vote this weekend for players
Spirit pack quote by this Friday, possibly order by then
Roster as of today has 131 players including Seniors – Incoming Freshman

NEW BUSINESS

Pizza Party for Julie Ernst’s class – January (24 students and 8 staff) – waiting on the date from Julie
Flag hardware installed on the shed
EC Football magnets for Booster gifts and to sell in the shed
If you know of anyone who would be interested/willing to be on the Board next year?
Corporate sponsorship letters
Mulch Fundraiser for 2023
1. Sign Up Genius sent out
  - Staggered truck/trailer arrival times
  - Station workers arrive 25 minutes ahead of start time
  - Players arrive 15 minutes ahead of start time
  - Walkie talkies for stations
  - Stenger and Becknell to assist with loaders
  - Offer waters for drivers/players
  - Sam to put deliveries in order again
  - Suggestion from a trailer driver from last year, not send trailers to ND Rd or Routh 1, etc. too difficult to get in and out of drives
  - Any other suggested changes?
Golf outing location update
1. Will check with Sugar Ridge as Grand Oak may be sold and unable to host golf outing

UPCOMING DATES:

March 3: Mulch packets due
April 8: Mulch Distribution
July 29: Golf Outing

Old Business

Corporate Thank You notes – Picture of State team from AJ Waltz
Pizza Party for Julie Ernst’s class – January (24 students and 8 staff)
Banquet
- Bags for banners, helmets, stats book and frames
- Doors open at 5:30 for ring sizing.
State T-shirts/Honor Roll T-shirts
Mulch Fundraiser dates for 2023
- Won’t order new forms for this year
- Banners/web orders for the community that aren’t approached by players
- Dates for sale: looking at Saturday April 8 or April 15 for distribution

Coach’s Report

Lifting MWF after school until 5:00
Lots of boys are in spring sports
1. Baseball
  - Boys in Sype’s class and in baseball don’t come to football workouts
  - If not in Sype’s class, they can go on Fridays
2. Track should talk to Harris
Early release day January 18; players will lift in the morning from 7am – 7:45am
Rings should be in around March
Riddell will run helmet store late February/early March
Coach Meiners will be cleaning up his Jersey Watch text message list. If someone inadvertently gets removed please let Coach know.
PAC approved for February 1 mulch meeting at 6:30
IFCA renewal time. Last year we paid for seven coaches at $70/coach. Gives us the opportunity to vote for players on the regional team. Will do again this year.

New Business

Board Members

President – Brenda Wheat
Vice President – Susan Kuhn
Treasurer – Robin Maxwell
Secretary – Nicole Wuestefeld

Trustees

Senior – Rahchelle Burton
Junior – Sue Pieczonka
Sophomore – Effy Euson & Christy Roy
Freshman – Erin Bond

Corporate Thank You Notes: Picture of State team from AJ Waltz

Reminder to Seniors about Scholarships

Reminder about scholarships to senior football players
Brenda will send info to me; will attach to the email to seniors; Nicole send to Christy Roy
On the 2022-2023 scholarship guide, but I will send

Pizza Party for Julie Ernst’s class for making peanut butter & jelly sandwiches for players all year

Waiting on date from Julie for 24 students & 8 staff

Mulch

Won’t order new forms this year
Banners/web orders – anyone want to help with website development/can we use our website?
Distribution date Saturday, April 8
Waiting on Casey for pricing information
Potential price increases due to sales tax
Buy out increase
1. The program makes more money when mulch is sold
2. With the long season and the extra meals, shirts and other items Boosters pay for, the extra money will be needed
3. Increase buyout to $400
4. Goal is for each player to sell 250 bags
5. Price per bag to remain the same unless we hear differently

Banquet date for 2023 is December 13

Freshman contact from MS – send welcome email with football website, dates of Board meetings

February 1 parent meeting, volunteering for the upcoming season, our fundraisers are mulch dates and golf outing

Post Office box paid

Fundraising forms to ECHS Admin (mulch/golf outing)

Renewed Google domain

Recommendations:

Discontinue paying for players who are invited to the North/South game
If you are a senior parent Board member, please document during this year your processes, contacts, all information that would be helpful to the next person in your role.
Is there another option for the polo in the player pack due to cost
Banner set up and take down. 4:00 hang end of Q4 take down
Ask for 6 volunteers for Friday night games vs spirit wear and split the pot.
Other recommendations based on experience last year?

Chairs for 2023

Golf Outing Chair/s (July 29)
Meal Chair
Corporate Sponsor Chair
Corporate Banner
Media graphic content

Upcoming dates

February 1: Parent meeting for ALL grade levels in the PAC. Mulch packets will be distributed.
March 3: Mulch packets due

BOARD MEETING

December 7, 2022

MEETING MINUTES

Attendees: Coach Meiners, Brenda Wheat, Robin Maxwell, Rahchelle Burton, Susan Kuhn, Sue Pieczonka, Christy Roy, Effy Euson, Nicole Wuestefeld

OLD BUSINESS

Suggestions for senior night next year:
1. Make sure to have enough flowers to include step-moms
Noted that no horn will be used during any playoff games going forward
Pictures were ordered from Sandy for senior’s frames
Sophomore boards going forward - Roy
3.0/4.0 shirts & playoff shirts for banquet
Pizza party for Julie Ernst’s class thanking them for the PB&J all season
Anyone interested in running for President/Vice President/Treasurer/Secretary please communicate your interest to ectrojansfootball@gmail.com. Elections will be held at the December, 2022 meeting.
Banquet – date changed to December 14, 2022
1. Refreshments only – volunteer? - none
2. Senior booklets – Kahny Printing
3. Jake to take care of mini helmets and stats books

TREASURER REPORT

Just buttoning up end of year items

COACH MEINER’S REPORT

The Cincinnati Bengals are giving EC Football 125 tickets to this Sunday’s game. Players need to let Coach Meiners know if they’re going. Must go on the bus to and from the game. Bus leaves EC at 11:30am.
On Monday, the players are going to the elementary school to see all the students. Will be gone 1^st three periods of the day.
State rings have been designed, order forms will be available at the banquet. Rings are $169. The company will be onsite at 5:30 to size the players.
Seniors wanting to buy their black jerseys should talk to Coach Meiners by Friday.

NEW BUSINESS

Corporate Thank You notes – Picture of State team from AJ Waltz
Pizza Party for Julie Ernst’s class – January (24 students and 8 staff)
Banquet
1. Bags for banners, helmets, stats book and frames
2. Doors open at 5:30 for ring sizing.
State T-shirts/Honor Roll T-shirts
Mulch Fundraiser dates for 2023
1. Won’t order new forms for this year
2. Banners/web orders for the community that aren’t approached by players
3. Dates for sale: looking at Saturday April 8 or April 15 for distribution
Board & Trustee Elections

Trustees

Freshman -
Sophomore – Effy Euson
Junior – Sue Pieczonka, Christy Roy
Senior – Rahchelle Burton

Board

President – Brenda Wheat
Vice President – Susan Kuhn
Treasurer – Robin Maxwell
Secretary – Nicole Wuestefeld

Banquet date for 2023 TBD in December

A picture containing text

Description automatically generated

BOARD MEETING

November 2, 2022

MEETING MINUTES

OLD BUSINESS

Senior Night – packet of info needed from players given to Karen & Christy
1. Picture frames from Amazon – Brenda
2. Robin has poster boards
3. Flower for mom – Brenda
Will need to reach out directly to Freshman and JV parents to work split the pot tables. There are more than enough parents to fill these roles.
Ordered a Boosters flag for the shed
Homecoming is 9/16 (pizza and tickets for the boys)
Donation to New Day Treatment Center in memory of Andy Cook (Kingston’s dad)
Display case is finished – Thank You!
Music…

Treasurer Report

For 2023 there is a new tax on merchandise sold which is 7% sales tax on amounts over $20,000. We are below that threshold.

Coach Meiners

Freshman not dressing should meet at 6:00 to get jersey and stand on sideline for free. Otherwise they will need to pay to sit in the stands
State Championship will be on Friday, November 25
Banquet will be on December 14. This is a change to due a school board meeting being held on the original date.
Off season work outs begin January 4

New Business

October 2022 meeting was cancelled
Suggestions for senior night next year:
1. Make sure to have enough flowers for step-moms
Noted that no horn will be used during any playoff games going forward
Pictures were ordered from Sandy for senior’s frames
Sophomore boards going forward – Roy
3.0/4.0 shirts and playoff shirts for banquet
Pizza party for Julie Ernst’s class thanking them for making PB&J all season
Anyone interested in running for President/Vice President/Treasurer/Secretary please communicate your interest to ectrojansfootball@gmail.com. Elections will be held at the December 2022 meeting
Banquet – Date changed to December 14, 2022
1. Refreshments only
2. Senior booklets
3. Jake to take care of mini helmets and stats books
Open

October 2022 Meeting Cancelled

BOARD MEETING

September 7, 2022

MEETING MINUTES

OLD BUSINESS

Golf Outing
1. 2023 Date: July 29, 2023
2. Thoughts for next year:
3. Thank you Susan Kuhn and Sue Pieczonka
4. Thank you letters/emails for sponsors
Sophomore boards to Media Night for pick up – thank you Roy family! Do we owe you for 2 boards/paint? Coordinate pick up of stencils.
Media Night
1. Senior banners will be done by AJ Waltz (+ senior cheerleaders/senior managers)
2. Senior picture taken by Sandy Mahoney for the Senior Display Case (team is all set to do this once the pics arrive)
3. Split the pot
  - 2 tables at each entrance
  - Signs for each table – Tammy Brotherton? – All Proceeds for Football Scholarships
  - Someone in charge of this?
Corporate Sponsor Banner
Friday night meals
1. Bread for PB&J – Bernice Rosemeyer/Rempke
2. Susan Kuhn –
Friday Signup genius posted on FB/emailed/on website/via Jake
Horn – Sam Burton to ensure we have air, etc. for it.
Awaiting response from Black and Stonefield regarding touchdown sponsorship
Freshman – Blimpie taken care of?
Senior Night –
1. Do you want to do the picture frame with son and mom?
2. Flower for mom? Yes
3. Football for dad? No (the boys write a note to their “dad” and give it to them)
4. I will buy poster boards for senior players/managers/cheerleaders
Pre-game fun update
1. Captains will ask Stonefield about changing the music throughout the game
2. Proposing new song before boys break through the banner on the field
Game balls
1. Discussion around raffling off game ball

Treasurer Report

We will purchase homecoming tickets and pizza for the boys for the Homecoming game next Friday, September 16.
Split the pot from the Lawrenceburg game was not redeemed so that check is going to We Walk with Kelsee (Lainhart) since that was the one year anniversary of her accident. Moving forward, when the winnings not collected, it will go toward the senior scholarships.

New Business

Senior Night – packet of info needed from players given to Karen & Christy
1. Picture frames from Amazon – Brenda
2. Robin has poster boards
3. Flower for mom – Brenda
Will need to reach out directly to Freshman and JV parents to work split the pot tables. There are more than enough parents to fill these roles.
Ordered a Boosters flag for the shed
Homecoming is 9/16 (pizza and tickets for the boys)
Donation to New Day Treatment Center in memory of Andy Cook (Kingston’s dad)
Display case is finished – Thank You!
Music…

BOARD MEETING

August 3, 2022

MEETING MINUTES

Attendees: Coach Jake Meiners, Brenda Wheat, Christy Roy, Sam Burton, Rahchelle Burton, Susan Kuhn, Karen Herth, Bernice Rosemeyer, Nicole Wuestefeld, Robin Maxwell, Kim Hutchins, Sue Pieczonka, Effy Euson

OLD BUSINESS

Susan and I cleaned out the shed. There were 20 Sophomore boards that can be used (Christy Roy picked them up) and plenty of items for Booster gifts. No need to order anything this year. There are 3 American flags, I am not sure if these are used? If not, we should donate them.
Rempke letter for loaves of bread for PB&J - Bernice
Football banquet is scheduled for Tuesday, December 13^th
Golf Outing
1. Update - Susan and Sue
2. Food – Karen
Scholarship winners were Blake Gindling, Ryan Bovard, Sophie Browndyke, Luke Vogelgesang and Casey McQueen. 5 applied, 5 were awarded so no need to have a panel decide.
Split the Pot – should we have someone in charge of the volunteers or no? Need 2 tables at the two entrances and think we should have 2 signs indicating the split is for the senior scholarship awards.
Need a parent to be in charge of the horn – Karen and Christy would you like to find a senior dad to be responsible? – Sam Burton will do this
Effy and Sue P – need a parent to be responsible for Blimpie before games for Frosh and JV (coordinate with Karen)
Thinking of painting EC Trojan Football Boosters on our shed…input?
May we purchase a sandwich sign for outside of the shed? For use of spirit wear and/or Booster gift pick up, etc. to draw attention.
If there is room outside of the Booster shed (to the right) could we leave the senior banners up?
Idea of touchdown sponsorships – a local business offered to donate $50 to the Boosters for each TD and have their business announced. Would need to get a couple more businesses for high scoring games.
Pre-game fun
1. Options like smoke etc.
2. Any chance we could update the music?

TREASURER REPORT

Change needed for media night/split-the-pot/spirit wear/Booster membership
Golf outing
1. $8741 ($4800 in sponsorships) in profit minus a few expenses

COACH MEINER’S REPORT

Team Captains were selected this week:
1. Rhett Smith, Jeremy Proctor, Cole Burton, Josh Ringer
Scrimmage is Friday
1. Rain is predicted, if so pictures will be moved inside
Jamboree
1. Starts at 6pm. We are hosting Greensburg, Rushville, and Connersville
2. We play first and last quarter. 12 plays offense and 12 plays defense
3. Rushville is hosting JV jamboree at 10am
Skyline pep rally
1. August 16 at 6pm
2. Players get 2 free cheese coneys
3. Community is invited
Freshman game against Milan conflict. Jake is working to resolve.
Greensburg will rejoin schedule next year, Guerin Catholic will leave the schedule
Seniors will elect a teacher every Friday to wear a jersey
Before team meals there will be a Trojan Walk. They will walk across the field, arm in arm.
Approval given to Scott Hall for storage bins & pads

NEW BUSINESS

Golf Outing
1. 2023 Date: July 29, 2023
2. Thoughts for next year:
3. Thank you Susan Kuhn and Sue Pieczonka
4. Thank you letters/emails for sponsors
Sophomore boards to Media Night for pick up – thank you Roy family! Do we owe you for 2 boards/paint? Coordinate pick up of stencils.
Media Night
1. Senior banners will be done by AJ Waltz (+ senior cheerleaders/senior managers)
2. Senior picture taken by Sandy Mahoney for the Senior Display Case (team is all set to do this once the pics arrive)
3. Split the pot
  - 2 tables at each entrance
  - Signs for each table – Tammy Brotherton? – All Proceeds for Football Scholarships
  - Someone in charge of this?
Corporate Sponsor Banner
Friday night meals
1. Bread for PB&J – Bernice Rosemeyer/Rempke
2. Susan Kuhn –
Friday Signup genius posted on FB/emailed/on website/via Jake
Horn – Sam Burton to ensure we have air, etc. for it.
Awaiting response from Black and Stonefield regarding touchdown sponsorship
Freshman – Blimpie taken care of?
Senior Night –
1. Do you want to do the picture frame with son and mom?
2. Flower for mom? Yes
3. Football for dad? No (the boys write a note to their “dad” and give it to them)
4. I will buy poster boards for senior players/managers/cheerleaders
Pre-game fun update
1. Captains will ask Stonefield about changing the music throughout the game
2. Proposing new song before boys break through the banner on the field
Game balls
1. Discussion around raffling off game ball

Meeting adjourned

BOARD MEETING

June 1, 2022

MEETING AGENDA

Attendees: Coach Meiners Brenda Wheat, Susan Kuhn, Michelle Wheat, Sue Pieczonka, Karen Herth, Christy Roy, Rahchelle Burton, Nicole Wuestefeld

OLD BUSINESS

Rita Hartman – flowers for visitation
Volunteer for Sophomore boards needed
Scholarship event May 11 – 5 ($500) scholarships awarded
Clean out shed this month (extra sophomore boards will need to be picked up + count booster gifts)
Set banquet date
Business sponsorships are coming in – Reminder to add Casey’s Outdoor Solutions to the banner
Golf Outing update (Susan and Sue)
1. Food – Karen Herth
2. Hole sponsorships on FB
Friday meals – Susan Kuhn will chair – need to set the food schedule
Mulch – THANK YOU!!!
1. Suggestions for next year regarding distribution
  - Remove donations?
  - Player pick-up by noon
  - Staggered truck times
  - Banners in the community
  - Online sales
  - Reuse paper slips for 2022
  - Reduce paper slips in envelopes

TREASURER REPORT

Casey’s mulch invoice
Checking on senior banners

COACH MEINER’S REPORT

Golf hole sponsorships and door prizes still coming in
One new sophomore player; Bradley Flowers, incoming 10^th grade
Physicals are due by July 1; can be handed to Coach Meiners
Players should not be drinking energy drinks as they dehydrate you
Media Night Schedule should be finalized in the next couple weeks
Back parking lot by the field house is shutting down on Monday
Track is being under maintenance for two weeks; will practice on grass
Varsity locker room shutting down for a few weeks while new lockers are being installed
1. Players will keep helmets and shoulder pads in their car
Area behind bleachers will have same floor as field house, can be used for rehab
Goal posts for 2^nd grass field installed this summer

NEW BUSINESS

Susan and Brenda cleaned out the shed. There were 20 Sophomore boards that can be used (Christy Roy picked them up) and plenty of items for Booster gifts. No need to order anything this year. There are 3 American flags, I am not sure if these are used? If not, we should donate them.
Rempke letter for loaves of bread for PB&J - Bernice
Football banquet is scheduled for Tuesday, December 13^th
Golf Outing – 23 teams to date
1. Update - Susan and Sue
  - Hole sponorships, donations, door prizes coming in
2. Food – Karen
  - Good to go
Scholarship winners were Blake Gindling, Ryan Bovard, Sophie Browndyke, Luke Vogelgesang and Casey McQueen. 5 applied, 5 were awarded so no need to have a panel decide.
Split the Pot – should we have someone in charge of the volunteers or no? Need 2 tables at the two entrances (freshman & sophomore parents preferred to man the tables)
1. Should have 2 signs indicating the split is for the senior scholarship awards.
Need a parent to be in charge of the horn – Sam Burton has volunteered
Effy and Sue P – Sue will coordinate Blimpie before games for JV; Kelly Roth will coordinate (coordinate with Karen)
Thinking of painting EC Trojan Football Boosters on our shed…need to check with Donnie
May we purchase a sandwich sign for outside of the shed? For use of spirit wear and/or Booster gift pick up, etc. to draw attention. Yes!
If there is room outside of the Booster shed (to the right) could we leave the senior banners up?
Idea of touchdown sponsorships – a local business offered to donate $50 to the Boosters for each TD and have their business announced. Would need to get a couple more businesses for high scoring games.
Pre-game fun
1. Options like smoke etc.
2. Any chance we could update the music?
Spirit Wear
1. Working on more female friendly logos
2. Hoodies, tanks, shirts
3. Supply is still an issue to find joggers, tri-blends, etc
4. Hope to have website up before the end of June

BOARD MEETING

May 4, 2022

MEETING AGENDA

Old Business

- Casey McQueen's stuff for the North South game is taken care of

- Reminder to add Casey's Outdoor Solutions to the sponsorship banner

- The preseason video is still a go, Coach Meiners is handling this

- Dee Dee Carter will be taking senior pictures for the banners

Mulch

- Had a great turn out and everyone is saying how well they thought it went

-18 players still need to pay

- 7 players have quit since mulch delivery

Talked about changes for next year

- Change player pick up to noon

- Putting banners up around the community; a lot of people used to buy mulch and haven't been asked in last couple of years, Brenda had several people come to her for mulch but had to turn them away because mulch had already been ordered

- Reuse left over order forms for next year

- Setting up a site for online sales

- Talked about raising the buy-out cost for next year, board will decide once we figure out cost of meals

Coach Meiner's Report

- Spirit wear gear is starting to come in

- Middle School camp enrollment was cut of today - total of 54 players

- Youth camp enrollment will be cut off May 18th, 104 signed up so far max he will allow is 150

- We got a new sectional draw for the next 2 years, Mooresville moved to the sectional Ron Cali is in so the earliest we would meet them would be semi-state game, the Evansville teams would still be a regional match up

- Our conference is changing; Lawrenceburg will be in our conference starting this year, South Dearborn is no longer a conference game (they moved down)

- Working on updating the Wall of Champions

- Scrimmage this year is a conference jamboree on August 12th this is for varsity but some JV may get to play

2 Locations EC and Lawrenceburg

We will scrimmage Rushville, Connersville, and Greensburg

Unsure of start time yet

- JV/Freshman will have a scrimmage on August 13th at Rushville - unsure of time yet probably around 10am

- Media day is August 5th

- Skyline pep rally is August 15th for the Lawrenceburg game

Asking players to go to Skyline after practice

New Business

- Sophomore boards - Brenda is going to get with Sue Pieczonka for her to get volunteers, going to count boards in shed because we might not have to buy any with what is in there

- Senior scholarship night is May 11th we are giving away 5 awards and only 5 people applied so all will be getting $500

Brenda and Rahchelle will present the awards on the 11th

- Looking into getting car decals if we need more booster gifts

- Banquet - Jake is going to check to see if the PAC center is open on 12/14/2022 for banquet if not he will try 12/13/2022 or 12/15/2022, light refreshments - unsure of start time yet

- Brenda has been working on acknowledging sponsors on Facebook

Golf Outing Updates

- We have received a few hole sponsors so far - Susan Kuhn will be sending out follow up emails this week

- 11 teams signed up so far we can have 29 teams

Friday Game Meals

- Susan Kuhn will be heading up and set food schedule

- Last year food costs were approximately $9,200

- 10 games total for food (doesn't include playoffs) 5 home games (will include freshman) 4 away games (no freshman), 1 scrimmage (I don't think Freshman will be there even though it is at home)

- Upcoming Fees

BSN Bill approx $28,000 (spirit pack)

Hudl account $2,700 (due in June)

- Brenda submitted to the gaming commission for split the pot for games and golf outing, she is going to check and see if we can add the jamboree to that

- We have to renew our non-profit in June

- Nicole will be making the sign up genius for Friday game days and for the Thursday Senior meals soon probably sometime in June

Next meeting June 1, 2022 at 630pm, Coach Meiner's classroom

BOARD MEETING

April 6, 2022

MEETING MINUTES

Attendees: Brenda Wheat, Robin Maxwell, Susan Kuhn, Rahchelle & Sam Burton, Bernice Rosemeyer, Karen Herth, Nicole Wuestefeld

OLD BUSINESS

Class Trustees (looking ahead)
1. Freshman – Blimpie food orders collected from players and coordination of distribution prior to games
2. Sophomore – Sophomore boards
3. Junior – Senior night, photo boards/pics, mom/dad gifts, questionnaire for players – October 14 vs. Roncalli
4. Senior – Thursday night meals (Secretary will create the Sign-Up Genius), Fat Head coordinated

Email to parents/social media post regarding
1. Mulch collection date at ECHS
2. Mulch distribution April 16^th and link for sign up
3. All players not involved in a spring sport must participate (if a family is out of town, please communicate via email to ECfootballboosters@gmail.com)
4. If you haven’t already, be sure to follow us on FB and sign up for updates on the website at www.ECTrojansfootball.com

Sponsorships for the season
1. We are starting to get payment & logos from the sponsorship letters that Rahchelle sent out. Robin is maintaining a list of those as they come in so that we can follow up with those who participated last year but didn’t respond this year.
2. Sponsorships will be placed on the banner, listed on the website and announced at games.

Home Games Heads Up
1. We have 6 homes games this year, which means we will need more volunteers. Class trustees may be asked to reach out to your respective class parents/guardians to help fill vacant roles. Please use whatever communication avenues you have available. We really want to encourage every player’s family to volunteer at least one time during the season.

TREASURER REPORT

Mulch

Total mulch revenue $65,136.02 to this point
1. Still money to collect and emails have been sent out to parents as a payment reminder
Projected Revenue is about $70,000
$27,436 for mulch and $28,196 for player packs. Profit of about $14,000
1. Player packs were about $230 each
2. Food costs still unknown, but we know they will be high

COACH MEINER’S REPORT

Morning workouts & Weightlifting (freshman included)

Started this week
Over 80 guys in the weight room

Equipment started coming in

No helmet store, but can do individual orders

Youth and middle school camp registration has opened

Dawn Patrol

Starts June 1

Moratorium – 4^th of July week

July 2 – 10 no activities

Red/Black Scrimmage details still coming

Pictures
Scrimmage

August 12 official team scrimmage

Going back to jamboree style vs driving to New Albany
4 teams here including us

Cheerleaders

Cheer is willing to help with split the pot
1. Could split the proceeds
Conversation about seniors joining senior night meals
Maybe joining the value card sales to help them earn money

NEW BUSINESS

Casey McQueen ad for North/South All Star game
1. Boosters pays for the ad which covers player hotel fees, food, the site
2. The most players a school can ever have is 3 players
3. Discussion for process in the future
Business sponsorships are coming in – Reminder to add Casey’s Outdoor Solutions to the banner
2022 Preseason Football video – Trojan Media Productions
1. Already in the works
Golf Outing update (Susan and Sue)
1. Hole sponsorship & door prize emails and calls have been happening
Senior banners – a Junior player’s parent offered to take the pictures
Friday meals – Susan Kuhn will chair
1. We will begin working on the meal plan for the season for budgeting purposes.
2. Rotate meals so players don’t get tired of same food every week (namely spaghetti)
  - Burgers, hoagies, tacos, etc
3. Possible sponsorships for meals
Mulch
1. Sign Up Genius update
  - 8 trucks and trailers
  - 4 of the 6 stations from 8am – 12pm are filled
  - Still need to work on the afternoon slots
  - Reminder will be sent out this week
2. Jake, could you begin reminding players at morning practice that it is mandatory to attend 4/16 at the Trojan Youth Football field parking lot? I believe the only conflict is Varsity baseball and we’d like them to come afterwards if we are still working.
3. Need to separate the mulch forms more narrowly. They are currently separated into city stacks (West Harrison, L’burg, Sunman, Brookville, Guilford, out of district and scoops)
  - Suggestions for next year
    - Try to avoid Easter weekend and hunting opening day
    - A player’s parent is working on getting the mulch order form online for next season through our website.
    - Had the suggestion to put up banners around the community for those that are not asked by players. Could help us raise more money for the organization.
    - Advertise on our social media outlets with the link to purchase.
    - Reuse the unused mulch forms from this year (will need to change dates)
    - Reduce the number of forms put into packets, players can ask for more if needed.

BOARD MEETING

March 2, 2022

MEETING MINUTES

In Attendence: Coach JakeMeiners, Brenda Wheat, Susan Kuhn, Robin Maxwell, Nicole Wuestefeld,

Kim Hutchins, Bernice Rosemeyer, Sue Pieczonka, Jill Timon, Jen Meadows

OLD BUSINESS

New Football Scholarship form emailed to Murdock
1. Removed GPA minimum
2. Added ‘apprenticeship’ as option
Mulch sale begins this week
1. Confirmation that Jeremy Stenger can help with distribution
Sponsorship letters go out this month (Thanks Rahchelle!)

COACHES REPORT

Mulch packets due on Friday.
Gear order has been placed.
Spring practice will start April 5 on Tuesday and Thursday from 7am – 7:45am for Sophomores – Seniors.
Lifting will continue Monday, Wednesday, Friday for everyone
Middle School Camp will be May 16 – 19 and will run from 3:30-5:00

Youth camp will be May 31-June 3 and will run from 10:00 – 11:30
Dawn Patrol starts June 1
A social media director was hired to manage the football account

TREASURERS REPORT

Lot of Venmo mulch orders, this was a great ddition

NEW BUSINESS

Mulch
1. Were all packets picked up?
2. Packets collected the morning of 3/4/22
3. Sign Up Genius link will be sent out for April 16, 2022
4. Look at layout of ND Annex parking lot and confirm process/team members needed

Class Trustees (looking ahead)
1. Freshman – Blimpie food orders collected from players and coordination of distribution prior to games
2. Sophomore – Sophomore boards
3. Junior – Senior night, photo boards/pics, mom/dad gifts, questionnaire for players – October 14 vs. Roncalli
4. Senior – Thursday night meals (Secretary will create the SignUp Genius), Fat Head coordinated

Email to parents/social media post regarding
1. Mulch collection date at ECHS
2. Mulch distribution April 16^th and link for sign up
3. All players not involved in a spring sport must participate (if a family is out of town, please communicate via email to ECfootballboosters@gmail.com)
4. If you haven’t already, be sure to follow us on FB and sign up for updates on the website at www.ECTrojansfootball.com

Sponsorships for the season
1. We are starting to get payment & logos from the sponsorship letters that Rahchelle sent out. Robin is maintaining a list of those as they come in so that we can follow up with those who participated last year but didn’t respond this year.
2. Sponsorships will be placed on the banner, listed on the website and announced at games.

Home Games Heads Up
1. We have 6 homes games this year, which means we will need more volunteers. Class trustees may be asked to reach out to your respective class parents/guardians to help fill vacant roles. Please use whatever communication avenues you have available. We really want to encourage every player’s family to volunteer at least one time during the season.

Items To-do in March
1. Exempt tax form filed
2. Pay Hudl
3. Renew gaming license

Meeting minutes February 2, 2022 at 6:30

Attendees: Coach Jake Meiners, Brenda Wheat, Susan Kuhn, Nicole Wuestefeld, Robin Maxwell, Rahchelle Burton, Christy Roy, Bernice Rosemeyer

Old Business

5 Scholarships given for 2022 football seniors
Susan Kuhn and Sue Pieczonka taking over the 2022 golf outing/Foster to mentor
New booster membership form – distribute to ECMS, online, mulch packet, Beacon
Sponsorship letters – Rahchelle Burton
Change from jog suits to hoodie and sweats
Mulch to be distributed from one location (old NDES)
1. Increase in bag price
2. Removal of Cypress
3. Sign up Genius for distribution

Coaches Report

7 on 7 and 11 on 11 games: all at home

June 13 Rushville at 9:30am
June 15 Oak Hills at 11:00am
June 20 New Albany at 5:00pm
July 13 Colerain at 10:30am

Schedules

All Fall practices on the schedule
1. Labor day practice still needs to be adjusted to the morning
JV and Varsity game schedule completed
Still working on Freshman schedule

New Business

New Football Scholarship form emailed to Murdock

Removed GPA minimum
Added ‘apprenticeship’ as option

Mulch sale begins this week

Confirmation that Jeremy Stenger can help with distribution

Sponsorship letters go out this month (Thanks Rahchelle!)

Meeting minutes January 5, 2021 at 6:30

Attendees: Coach Jake Meiners, Brenda Wheat, Susan Kuhn, Nicole Wuestefeld, Rahchelle Burton, Sue Pieczonka, Karen Herth

Old Business

Banquet

Light refreshments (cookies, brownies, soda, water) for next year

2022 Booster Board and Trustees

President – Brenda Wheat
Vice President – Susan Kuhn
Secretary – Nicole Wuestefeld
Treasurer – Robin Maxwell
Senior Trustee – Christy Roy/Karen Herth
Junior Trustee – Rahchelle Burton
Sophomore Trustee – Sue Pieczonka
Freshman Trustee – Effy Euson
Spirit Wear – Michelle Wheat

Coaches Report

Weight lifting started today
Freshman call out meeting will be in person
Will be collecting player info January – February, estimate 115-125 players this year
Trying to get gear ordered through BSN by March 1
Riddell is currently not hosting any helmet store because of long lead time for bulk orders. Single orders seem to have a shorter lead time.
Two 7 on 7 scheduled as of today. We’re allowed 5.
1. Rushville June 13 at home at 9:30am (JV & Varsity)
2. Oak Hills June 15 at home at 11:00am (JV & Varsity)
Checking with Batesville for summer scrimmage
Looking to purchase 7 memberships to IFCA for the coaches
1. $70/each
2. Includes clinic for coaches and get to vote for Mr. Football

New Business

Player Packs

Have done travel suits for past 3 years
Recommend getting hoodie and sweatpants instead.
Boys will get more wear and will save money

Scholarships

Increase to 5
Make inclusive of those going to college, trade school, apprenticeships, etc.
Anonymous review of applications

Looking for someone to take over golf outing on 7/30/22

Danny Foster would like to pass on this responsibility, but would help mentor this year’s chair
Jake will manage the teams
Sue & Susan can help with sponsorships
Karen will do the food

Ideas on how to increase booster memberships

New form to be fan focused, not necessarily parent focused
Make it clear that being a Booster is about supporting the team, not having to volunteer

Need to clean out/inventory the shed

Sponsorship letter volunteer

Will start to go out in February

Mulch Sale (February 4 – March 4)

April 12 & 13 are delivery dates
Forms updated
Raised the price $6.00/bag
Removed cypress option
Call out meeting Feb. 4 (7:00am for upperclassmen/7:00pm for Freshman)
Facebook Live for parents explaining the sale
Adding trucks and trailers to the sign-up genius

Next Meeting February 2, 2022 at 6:30

Meeting Minutes December 1, 2021 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Susan Kuhn, Kim Hutchins, Nicole Wuestefeld, Kristie Roy, Karen Herth

Next Meeting: January 5, 2022 @ 6:30 -Mark your calendars!

Coaches Report:

Mini helmets are ordered
Senior books are finished
Seniors can buy their white jerseys for $75
Lifting begins January 5^th after school until 4:30

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Board nominations
1. President-Brenda Wheat
2. VP-Susan Kuhn
3. Treasurer-Robin Maxwell
4. Secretary-Nicole Wuestefeld
5. Trustees-

Seniors: Keren Herth/Kristie Roy

Juniors:

Sophomores:

Freshman:

New Business:

Banquet
1. December 13th
2. Doors open at 6:00 program starts at 6:30
3. Food-Keren Herth
  - Meatballs and wraps
  - Cookies/brownies
  - Chips/pretzels
  - Soda/Water

Senior gifts- banners, mini helmets, picture frame, CD of highlights
Honor Roll shirts
Sectional championship shirts

Spirit Wear
1. $300 profit
Senior Scholarships
1. Send out info in January
  - 2 scholarships given out for $500 each
Mulch
1. February 4-March 7^th
2. Call out meeting- February 4^nd before school for upperclassman and 7:00 pm for Freshman and parents
3. Delivery dates: April 12^th and 13^th
4. Freshman meeting: Feb 2^nd
Booster meeting at 6:30 and parent meeting at 7:00 in Coach Meiners room

Board Positions

President
1. Angie Hoog
V. President
1. Susan Kuhn
Secretary
1. Jen Buesing
Treasurer
1. Laurie Patton
Trustees
1. Senior-Effy Euson/Diane Vogelgsang
2. Junior- Kim Hutchins
3. Sophomore- Brenda Wheat
4. Freshman- Nicole Wuestefeld
Spirit wear coordinators
1. Effy Euson

Minutes respectfully submitted: Jen Buesing, Secretary, 12/20/2021

Meeting Minutes November 3 2021 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Julie Ernst, Susan Kuhn, Kim Hutchins, Nicole Wuestefeld

Next Meeting: December 1, 2021 @ 6:30 -Mark your calendars!

Coaches Report:

Sectional Final-7:30 at EC
If we win sectionals, we will either play North View at home on Friday or Evansville Memorial away on Saturday

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Golf Outing

Scheduled for July 30, 2022
Homecoming
1. Boosters bought pizza and tickets for the players to attend the dance
2. Senior Night
  1. No changes suggested
Still waiting on a bill for the Senior books

New Business:

Banquet

December 15^th (has been changed to the 13^th)

Doors open at 6:00 program starts at 6:30
Food-Keren Herth
- Chicken salad croissants
- Mine turkey/cheese sandwiches
- Cookies/brownies
- Salami roll ups
- Chips/pretzels
- Soda/Water
Senior gifts
Jerseys to purchase
1. will either be white or black
Spirit Wear
1. All that is left is in the shed and we will not be ordering more for this season
Mulch
1. February 7-March 7^th
2. Changes to the forms-unknown at this time
3. Call out meeting- February 2^nd before school for upperclassman and 7:00 pm for Freshman and parent

7. Honor Roll Shirts- In the process

8. Senior Scholarships- Send out in January- 2 $500 will be given out

Board Position

President: Angie Hoog

Vice President: Susan Kuhn

Treasurer: Laurie Patton

Secretary: Jen Buesing

Trustees:

Senior-Diane Vogelgesant/Effy Euson

Junior-Kim Hutchins

Sophomore-Brenda Wheat

Freshman-Nicole Wuestefeld

Spirit Wear Coordinator-Effy Euson/Brenda Wheat

Minutes respectfully submitted: Jen Buesing, Secretary, 11/15/2021

Meeting Minutes August 4 2021 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Julie Ernst, Susan Kuhn, Lisa Rinear, Kim Hutchins, Effy Euson, Brenda Wheat, Karen Herth, Nicole Wuestefeld, Jon Buesing

Next Meeting: September 1, 2021 @ 6:30 -Mark your calendars!

Coaches Report:

August 6^th-Media day/pictures
New Albany scrimmage-August 13^th
1. Leaving school at 3:30
2. Boosters feeding the team (no Freshmen) Blimpie
Value cards-$18,291 profit
1. 1,400 cards sold
Coach Meiners purchased headsets for the coaches

Treasurers & Secretary Report:

Budget report was available at meeting
2 players still owe

Old Business:

Golf Outing
1. 25 teams
2. Total profit from all fundraisers, sponsors, etc.-$5,603.87

New Business:

Media Night
1. Schedule will be posted on the website
  - Senior pictures-Effy will take
    - Group
    - Banners/Fat heads – Boosters buy the Banners and parents purchase the fat heads
    - Pass out Senior info to parents
2. Signup genius-sent out and most spots filled
3. Boosters will provide pizza for the team after the scrimmage
4. Tables will be set up for booster memberships and spirit wear
5. Sophomore boards are completed
Sponsor letters
1. Received 15 donations so far
2. Thank you letters will be sent out-Brenda
3. Order the Banner-Angie
4. Sent in sponsor ad to athletic dept.
Friday Meals
1. Spaghetti/meatballs
2. Lasagna
3. Chicken Ziti Alfredo
New Albany Scrimmage
1. Boosters will provide Blimpie
2. Peanut butter and jelly will be made for after the scrimmage-Julie Ernst’s class will use this as a life skill teaching opportunity and help make sandwiches for the team.
Sign up Genius
1. Thursday night Senior meals-all slots filled
2. Media Night-most slots filled with the exception of split the pot
3. Friday night games-most spots filled except split the pot
Spirit Wear
1. Online store is available
Display Case
1. Needs redecorated- Effy volunteered
2. Senior pictures need to be added
Homecoming-September 24^th
Senior Night-October 1^st
Peewee night-undecided at this time

Board Positions

President
1. Angie Hoog
V. President
1. Susan Kuhn
Secretary
1. Jen Buesing
Treasurer
1. Laurie Patton
Trustees
1. Senior-Effy Euson/Diane Vogelgsang
2. Junior- Kim Hutchins
3. Sophomore- Brenda Wheat
4. Freshman- Nicole Wuestefeld
Spirit wear coordinators
1. Effy Euson

Minutes respectfully submitted: Jen Buesing, Secretary, 08/04/2021

Meeting Minutes July 2, 2021 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Julie Ernst, Susan Kuhn, Lisa Rinear, Kim Hutchins, Effy Euson, Brenda Wheat, Karen Herth, Nicole Wuestefeld

Next Meeting: August 4, 2021 @ 6:30 -Mark your calendars!

Coaches Report:

July 12^th-Value card fundraiser begins
1. July 21^st-first check in
2. July 28^th-all money and cards due
August 2^nd-Afternoon practice starts
August 6^th-Media day/pictures
EC vs Harrison is the Crosstown shoot out game
1. August 25^th-pep session at Skyline

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Spirit Pack
1. 2 players still owe money
Sophomore Boards
1. 32 Sophomores
2. 2 Seniors
3. 1 Manager

New Business:

Booster gift
1. EC Bag-ordered 100 bags
Football 7 on 7 Scrimmages
1. Food and drinks not needed
Sponsor letters
1. Received 13 donations so far
2. Need to make follow-up calls-Brenda
3. Order the Banner-Angie
Golf Outing
1. July 31^st
  - Shotgun start @ 8 am
  - $70 per player/$280 a team
  - Hole sponsorship $100-contact Danny Foster
  - Cap @ 29 teams-27 teams currently
  - Need Volunteers for day of outing-Booster members agreed to help
    - Sign in table
    - Selling raffle tickets
    - Hula skirt hole
    - Food set up- Karen Herth will do the food
      1. Green beans, mac and cheese, coleslaw, chips, pretzels, cookies
      2. O’Charlies for pies
      3. Pop and water
Friday Meals

Possibilities- Spaghetti, Lasagna, Chicken Alfredo
1. Spaghetti, sauce, and meatballs donated
2. Lasagna-1 tray feeds 10 players (14 trays needed
3. Chicken Ziti Alfredo-1 tray feeds 10 players
4. Meat ravioli-1 tray feeds 10 players
  1. Remke-need to give Bernice Rosemeyer a sponsor letter
    - 10 -12 loaves of bread
5. Thursday night Senior meals
6. Media Night
7. Friday night games

Spirit Wear
1. Online store
2. Goal is to have orders done by media day and then stock the Booster booth
3. Add to football website
4. Email the link
Media Day
1. Have players bring in water/powerade-Jen will send out an email after next month meeting
2. Boosters will provide pizza for the players
3. Senior Banner Pictures
Display Case
1. Needs redecorated- Effy volunteered
2. Senior pictures need to be added

Board Positions

President
1. Angie Hoog
V. President
1. Susan Kuhn
Secretary
1. Jen Buesing
Treasurer
1. Laurie Patton
Trustees
1. Senior-Effy Euson/Diane Vogelgsang
2. Junior- Kim Hutchins
3. Sophomore- Brenda Wheat
4. Freshman- Nicole Wuestefeld
Spirit wear coordinators
1. Effy Euson

Minutes respectfully submitted: Jen Buesing, Secretary, 08/01/2021

Meeting Minutes June 2, 2021 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Julie Ernst, Susan Kuhn, Lisa Rinear, Kim Hutchins, Effy Euson, Brenda Wheat

Next Meeting: July 7, 2021 @ 6:30 -Mark your calendars!

Coaches Report:

Equipment has been passed out
Spirit pack is in but there are no practice jerseys yet
Middle school camp had 59 players
Youth camp had 152 players
Calendar is up to date

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Senior Scholarship winners
1. Trey Werner
2. Austin Cox

New Business:

Booster gift
1. EC Bag-ordered 100 bags
Football 7 on 7 Scrimmages
1. Food and drinks not needed
Sponsor letters
1. Received 13 donations so far
Golf Outing
- July 31^st
- Shotgun start @ *:00
- $70 per player/$280 a team
- Hole sponsorship $100-contact Danny Foster
- Cap @ 29 teams
- Need Volunteers for day of outing-Booster members agreed to help
Friday Meals
- Possibilities- Spaghetti, Lasagna, Chicken Alfredo
Sign up Genius
- Jen has it ready to be sent out. Will send out in July after the meeting
Spirit Wear
1. Online store-Mid June
2. Goal is to have orders done by media day and then stock the Booster booth
Sophomore Boards
1. Brenda has the boards and will start working on them
Media Day
1. Have players bring in water/powerade-Jen will send out an email after next month meeting

Board Positions

President
- Angie Hoog
V. President
- Susan Kuhn
Secretary
- Jen Buesing
Treasurer
- Laurie Patton
Trustees
1. Senior-Effy Euson/Diane Vogelgsang
2. Junior- Kim Hutchins
3. Sophomore- Brenda Wheat
4. Freshman- Nicole Wuestefeld
Spirit wear coordinators
1. Effy Euson

Minutes respectfully submitted: Jen Buesing, Secretary, 07/01/2021

Attendees Coach Meiners, Angie Hoog, Jen Buesing, Laurie Patton, Brenda Wheat, Susan Kuhn, Kim Hutchins, Effy Euson, Karen Herth

Next Meeting: June 2, 2021

Coaches Report:

Spirit Pack-some items are on backorder until June
Schedule-schedule is set in calendar
- Dawn Patrol-Friday May 14^th- 6:30-8:00

Treasurers & Secretary Report:

Balance in account was discussed
Players still have balances- 2 Seniors, 4 Juniors, 4 Sophomores, 1 Freshman

Old Business:

Mulch Sale
- Had to buy 27 bags and 2 scoops
- Discussed possible changes for next year
- Top Seller- Carson Pieczonka
Senior Scholarship Applications
- 6 applicants
- Need to turn in winners ASAP
- May 12^th-Brenda and Susan will represent the Boosters at awards night
Fundraiser Application
- Approved from Linda Skipton
North and South Football Gam
- Ad/Check sent for Kole Viel

New Business:

Booster gift
- EC Bag is ready to be ordered-100 total
Sponsor Letters
- 9 have responded with items for donation and checks
Golf Outing
- July 31^st
- Food
- Teams
  - 29 teams-Contact Coach Meiners
  - $280 per team
  - $70 per person
Sign up Genius
- Jen will set it up for Thursday night senior meals and Friday volunteers

Board Positions

President
1. Angie Hoog
Vice President
1. Susan Kuhn
Secretary
1. Jen Buesing
Treasurer
1. Laurie Patton
Trustees
1. Senior-Diane Vogelgesang/Effy Euson
2. Junior- Kim Hutchins
3. Sophomore-Brenda Wheat
4. Freshman- Nicole Wuestefeld
Spirit wear coordinators
1. Effy Euson
Golf Outing coordinator
1. Danny Foster

Minutes respectfully submitted: Jen Buesing, Secretary, 05/06/2021

Meeting Minutes April 6, 2021 * 6:30pm

Attendees: Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Julie Ernst, Susan Kuhn, Lisa Rinesr, Kim Hutchins, Effy Euson

Next Meeting: May 5, 2021 @ 6:30 -Mark your calendars!

Coaches Report:

Spirit pack is starting to arrive
Helmets are coming in
Camp registration is open for middle school and youth
1. May 17-20 Middle school
2. June 1-4 youth
Value cards
1. July 14-28^th
2. No blitz night
Calendar is up to date

Treasurers & Secretary Report:

Budget report was available at meeting
25 buyouts from the mulch sale

Old Business:

Senior Scholarship Applications
1. Need to be turned in to Mrs. Murdock
2. May 12^th-Scholarship night
Gaming License has been approved
Fundraiser application
1. Emailed Linda Skipton

New Business:

Mulch Sale
1. Delivery dates-April 13^th & 14^th starting at 5:30
2. Players are scheduled at both locations
3. Gas cards will be handed out to volunteers
4. Send out an email requesting help from parents
5. Locations
  - St. Leon (Susan and Laurie)
    - Julie Ernst
    - Doug Hoog
    - Jeremy Stenger
    - Randy Maxwell
    - Tim Car

Bright (Jen and Angie)
- Darrin McQueen
- Greg Gindling
- Rinears
- Pat Hutchins
- Sohns

Booster gift
1. EC Bag-ready to order
Sponsor letters
1. Sent letter and list of sponsors to Brenda Wheat
Friday Meals
1. Talk with Tina Grubbs about using the cafeteria

Board Positions

President
1. Angie Hoog
V. President
1. Susan Kuhn
Secretary
1. Jen Buesing
Treasurer
1. Laurie Patton
Trustees
1. Senior-Effy Euson/Diane Vogelgsang
2. Junior- Kim Hutchins
3. Sophomore- Brenda Wheat
4. Freshman- Nicole Wuestefeld
Spirit wear coordinators
1. Effy Euson

Minutes respectfully submitted: Jen Buesing, Secretary, 05/01/2021

Meeting Minutes March 3, 2021 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Jen Buesing, Laurie Patton, Brenda Wheat, Susan Kuhn, Kim Hutchins

Next Meeting: April 7, 2021

Coaches Report:

Helmet store-closes 3/7/21
Schedule

Lifting after school
- No lifting over 2 week spring break
- No lifting April 2^nd
- March 29^th- 9^th grade starts lifting M/W/F
- April 6- Tuesday/Thursday morning lifting begins for 10^th-12^th grade
- May 14^th-Dawn Patrol starts
- May 17^th-20^th- Middle school camp for incoming 7^th/8^th grade- 10:00-11:30
- May 31^st-June 3^rd- youth camp- 10:00-11:30
- June 14^th- 7 on 7 and 11 on 11 with Rushville- JV/Varsity
- June 16^th- JV/Varsity at Oak Hills 11:00
  - Freshman at EC vs. Batesville

Treasurers & Secretary Report:

Balance in account was discussed

Old Business:

Mulch Sale
- Call out meeting went well
- Delivery Dates April 13^th and 14th
Senior Scholarship Applications
- Emailed to Seniors for a final time

New Business:

Mulch Sale
- Schedule players at the delivery locations-Angie will do this
- Volunteers needed at each location
- Need to send out an email requesting help from parents-Jen will do this
Player Spirit Pack-ordered 3/3/21
Sponsor letters-will be mailed out in April
Sophomore Boards-Brenda and Susan will arrange
Apply for gaming license-signed and will send off
Taxes filed-Angie filed on 3/3/21

Board Positions

President
- Angie Hoog
Vice President
- Susan Kuhn
Secretary
- Jen Buesing
Treasurer
- Laurie Patton
Trustees
- Senior-Diane Vogelgesang
- Junior- Kim Hutchins
- Sophomore-Brenda Wheat
- Freshman- Nicole Wuestefeld
Spirit wear coordinators
- Effy Euson
Golf Outing coordinator
- Danny Foster

Minutes respectfully submitted: Jen Buesing, Secretary, 03/31/2021

Meeting Minutes January 6, 2021 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Jen Buesing, Laurie Patton, Effy Euson, Diane Vogelgesang

Next Meeting: February 3, 2021

Coaches Report:

Coaching staff has been decided
Schedule

Lifting after school
- MWF- 10^th-12^th grade athletes not involved in winter sports until 4:30

Coach requested membership money for 4 coaches to be in the IFCA

Treasurers & Secretary Report:

Balance in account was discussed

Old Business:

Banquet for 2021 – December 15^th (tentative)
Fundraising Approval Forms
- Mulch sale
- Golf Outing
- Spirit wear
- Split the pot

New Business:

Senior Scholarships
- Emails have been sent out with the application
Mulch Sale
- Waiting on Casey to give final mulch prices
- Call out meeting
  - High school-February 5^th @7:30 am – players will pick up their packets
  - 8^th grade-February 3^rd-virtual meeting at 7:00

Mulch sale date
- February 5^th-March 5^th
Mulch delivery dates
- April 13^th and 14th

Parent Meeting for incoming Freshman
- February 3^rd - @ 7:00
Booster membership gift
- Bag
Sponsor letters
- Will go out in April
Spirit Wear
- We will be using the Wheats for spirit wear this season
Player Spirit Pack
- Coach Meiners will start collecting sizes starting the end of January

Board Positions

President
- Angie Hoog
Vice President
- Susan Kuhn
Secretary
- Jen Buesing
Treasurer
- Laurie Patton
Trustees
- Senior-Diane Vogelgesang
- Junior- Kim Hutchins
- Sophomore-Brenda Wheat
- Freshman- Nicole Wuestefeld
Spirit wear coordinators
- Effy Euson
Golf Outing coordinator
- Danny Foster

Minutes respectfully submitted: Jen Buesing, Secretary, 02/01/2021

Attendees Coach Meiners, Angie Hoog, Jen Buesing, Laurie Patton, Susan Kuhn, Erin Bond, Shawn Wilhelm, Kim Hutchins, Effy Euson, Kim Maness, Diane Vogelgesang, Nicole Wuestefeld

Next Meeting: January 6, 2020 @ 6:30 -Mark your calendars!

Coaches Report:

Senior jersey-$75- Coach Meiners sent a message to all Seniors
Schedule

Lifting begins January 4^th
- MWF- 10^th-12^th grade athletes not involved in winter sports

Banquet - December 16^th
- Only Senior players and families are allowed to be present
- Doors open at 6:00
- Will be streamed on YouTube for all other players
There are some coaching positions that they are looking to fill

Treasurers & Secretary Report:

Balance in account was discussed
Total cost to feed the team this season was $10,996.98

Old Business:

Honor Roll (3.3-3.79), Exemplary Honor Roll (3.8 and above)-finished

New Business:

Banquet
- Mini helmets are in
- Picture frames/pictures for Senior bags are finished
- Senior books are finished
- CD of game highlights is finished
Senior Scholarships
- Give 2 $500 scholarships
- Need to update form
- Send out to Seniors in January
Fundraising Approval Forms
- Mulch Sale
- Golf Outing- July 31
- Split the Pot
Mulch Sale
- Increased number of bags for player delivery from 5 to 10
- Call out meeting
  - Will decide on dates in January
  - Need a list of incoming Freshman players

Mulch sale date/delivery dates discussed
Forms will be ordered in January

Parent Meeting for incoming Freshman
- Date will be decided at January meeting
Board Positions for 2021
- Open positions
  - VP- Susan Kuhn
  - Senior Trustee-Diane Vogelgesang
  - Junior Trustee- Kim Hutchins
  - Sophomore Trustee- Brenda Wheat
  - Freshman Trustee- Nicole Wuestefeld
  - Spirit Wear Coordinator-Effy Euson
  - Golf Outing Organizer- Danny Foster

Board Positions

President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Treasurer
- Laurie Patton
Trustees
- Senior-Erin Bond
- Junior- Diane Vogelgesang
- Sophomore- Kim Hutchins
- Freshman- Susan Kuhn
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 01/03/2021

Meeting Minutes October 7, 2020 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Jen Buesing, Susan Kuhn, Erin Bond, Shawn Wilhelm, Kim Hutchins, Effy Euson, Kim Maness, Brenda Wheat

Next Meeting: November4, 2020 @ 6:30 -Mark your calendars!

Coaches Report:

Greensburg tickets will be sold at the gate
Schedule

October 12^th- Freshman vs. Milan @ Milan
October 12^th- JV vs Greensburg @ EC
October 21^st- Freshman vs. Oak Hills @ EC
- Freshman will be dismissed to winter sports after this game.
Roncalli start time will be 7:00

Agreed to a 2 yr contract with Moeller
- 2021 will be played at EC
- 2022 will be played at Moeller
Playoff selection is October 8^th starting at 6:00
- 3 Freshman players will dress for playoffs
- Sophomore players will rotate
- If players who are not dressing want to be at the games with the team, they can wear their jerseys to stand on the sideline-ONLY FOR HOME PLAYOFF GAMES

Treasurers & Secretary Report:

Balance in account was discussed

Old Business:

Senior night
- No changes for next year
Spirit Packs
- 1 player still owes

New Business:

Banquet
- December 16^th @ 6:30
- Mini helmets will be ordered for Seniors
- Picture frames/pictures have been ordered for Senior bags
- Senior books are being worked on
- 3.0/4.0 shirts
  - Left a message for Jamie for GPA’s-will have them after fall break
Mulch Sale
- Discussed changes/delivery options-no final decision was made
- Keeping the total bags to sell at 200
Board Positions for 2021
- Discussed some options

Board Positions

President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Treasurer
- Laurie Patton
Trustees
- Senior-Erin Bond
- Junior- Diane Vogelgesang
- Sophomore- Kim Hutchins
- Freshman- Susan Kuhn
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 10/8/2020

Meeting Minutes September 2, 2020 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Susan Kuhn, Erin Bond, Shawn Wilhelm

Next Meeting: October 7, 2020 @ 6:30 -Mark your calendars!

Coaches Report:

Value Card incentives are being completed
Schedule

Varsity= 9 games
- Moeller game will be the Crosstown Shootout
JV = 7 games
Freshman = 5 games

Treasurers & Secretary Report:

Budget report was available at meeting
BSN bill total discussed

Old Business:

Golf Outing
- Hole sponsors=$900 we are waiting on 2 checks
- Donations=$520
- Golf=$1490
Online Store
- Items available September 15^th
- Masks/hats have been ordered for the Booster booth
Senior Items
- Banners/Fat Heads are finished

New Business:

Senior Night
- September 11^th
Senior posters need hung
Senior forms need collected –Erin Bond
Volunteers needed for lineup- Parents will line up at 6:30
Senior books will not be here for Senior night
Spirit Packs
- All players have paid
Friday Meals
- All meals have to be individually plated
- Blimpie will most likely be every Friday
- Boosters will pay for freshman games

Board Positions

President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Treasurer
- Laurie Patton
Trustees
- Senior-Erin Bond
- Junior- Diane Vogelgesang
- Sophomore- Kim Hutchins
- Freshman- Susan Kuhn
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 10/5/2020

_____________________________________________________________________________________________________________________________________________

Meeting Minutes August 5, 2020 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Kim Maness, Susan Kuhn, Erin Bond, Diane Vogelgesang, Kim Hutchins, Shawn Wilhelm

Next Meeting: September 2, 2020 @ 6:30 -Mark your calendars!

Coaches Report:

No football in the morning unless otherwise told
- Discussing alternatives
Schedule

New Albany scrimmage-August 15^th @ EC with fans
Game schedule is set which includes Ohio games-alternate games are an option if Harrison and Oak Hills don’t play

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Value Cards
- Total sales of $22,000-Booster amount undetermined as of this date
Golf Outing
- We had 22 teams
Online Store
- Items available 08/07/2020

New Business:

Spirit Packs
- A list of players who still was given
Sophomore boards
- All boards are painted without numbers as of this date
Friday Meals
- Blimpie for first game
- All meals have to be individually plated
Scrimmage
- Pictures are not allowed
- Booster booth will be open to sell memberships and spirit wear
- Jen Buesing will send out an email about players bringing in Powerade and water
Senior Items
- Banners/Fat Heads-need to have pictures taken
- Senior Dinners
  - Sign up genius-Jen will send this out for parents to sign up

Board Positions

President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Treasurer
- Laurie Patton
Trustees
- Senior-Erin Bond
- Junior- Diane Vogelgesang
- Sophomore- Kim Hutchins
- Freshman- Susan Kuhn
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 09/01/2020

Next Meeting: August 5, 2020 @ 6:30 -Mark your calendars!

Coaches Report:

Team camp
- July 20-25^th
Schedule

New Albany scrimmage-August 15^th @ EC
JV and Varsity teams only

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Mulch Sale
- $100- Parker Becknell

New Business:

Sponsors
- Not sending letters this year asking for sponsorship but will send a thank you letter for past donations
Spirit Packs
- Need a letter sent out for a reminder to the players who still owe
- New players – Caleb Griffin, Jack Rinear, and Aiden Feldkamp
Booster Membership Gift
- Umbrellas with logo have been ordered
Spirit Wear
- Zak Kirchgassner opened the online store this week
Sophomore boards
- Joe Schoch will be in charge
- Angie will order boards and paint
Value Cards
- No blitz night
Golf Outing
- July 26^th
- 13 teams so far. Can have 25
Friday Meals
- Unsure if we are allowed to serve meals to players
- Discussed some ideas: pre-packaged meals
- Waiting on Sign up Genius to see what is allowed during the season
Senior Items
- Banners
- Fat heads- picture will be same as the banners
- Senior Dinners
  - Sign up genius-Jen will set this up for parents to sign up

Jerseys for Senior pictures

Board Positions

President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Treasurer
- Laurie Patton
Trustees
- Senior-Erin Bond
- Junior- Diane Vogelgesang
- Sophomore- Kim Hutchins
- Freshman- Susan Kuhn
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 08/04/2020

Meeting Minutes June 10, 2020 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Kim Maness

Next Meeting: July 8, 2020 @ 6:30 -Mark your calendars!

Coaches Report:

Fundraiser options
- Around the House has some T-shirt logos ready
- Value Cards-waiting to hear how this is allowed to be done this year
Schedule
- July 6^th-first day back for practice

July 6-19^th– Phase 1
- 3 days per week-M,W,F- 6:30-8:30-no pads
July 20-August 15- Phase 2
- Pads allowed
- Team camp allowed
- Media night allowed but only with coaches and players
- New Albany scrimmage-August 15^th @ EC- possible media night
August 15^th – Phase 3
- Fans allowed to attend

Final forms are able to updated
All players are entered in Hudl

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Senior Scholarships

Roy Teepe and Nick Griffin were the

Mulch Sale
- We owe the highest seller $100- Parker Becknell

New Business:

Sponsors
- Not sending letters this year asking for sponsorship but will send a thank you letter for past donations
Spirit Packs
- Need a letter sent out for a reminder to the players who still owe
Booster Membership Gift
- Umbrellas with logo have been ordered
Spirit Wear
- Zak Kirchgassner is going to do an online store and will be open for one month
Sophomore boards
- Group needed to organize-Kim Hutchins will help with this
- Angie will order boards and paint
- Need a place to paint
- Need to starting painting in July when we have finalized player numbers
Golf Outing
- July 26^th
- A list of rules has been sent to the Boosters
- 16 teams- $70 per golfer
Friday Meals
- Unsure if we are allowed to serve meals to players
- Discussed some ideas: pre-packaged meals
- Waiting on Sign up Genius to see what is allowed during the season
Media Day
- Will need 2 volunteers for Booster booth
Booklet
- Need ad for Athletic Dept.
Senior Books
- Erin Bond is working on these

Board Positions

President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Treasurer
- Laurie Patton
Trustees
- Senior-Erin Bond
- Junior- Diane Vogelgesang
- Sophomore- Kim Hutchins
- Freshman- Susan Kuhn
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 07/08/2020

__________________________________________________________________________________________________________________________________________________

Meeting Minutes March 4, 2020 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, , Erin Bond, , Kim Maness , Kim Hutchins, Diane Vogelgesang, Susan Kuhn, Shawn Wilhelm, Bernice Rosemeyer, Taisha Fike, Tammy Cox, Effy Euson

Next Meeting: Wednesday, April 1, 2020 @ 6:30 -Mark your calendars!

Coaches Report:

Fundraiser options
- Around the House could be an option for spirit wear
Spring Schedule
- March 5^th- final senior meetin
- March 16^th-players will still lift
March 30^th- Freshman will start lifting
June 25^th- Seymour scrimmage @ Seymour-10^th-12^th grade
April practice- T/TH 7:00-7:45 10^th-12^th grade
Helmet store will remain open through March 15^th
Media Night-August 7^th
Working on gear order-sizes have been sent and red jerseys are in
Currently have 31 Seniors, 28 Juniors, 35 Sophomores, 38 Freshman, 8 managers

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Senior Scholarships
- May 20^th
- Two scholarships given for $500 each
- added a place for Mrs. Rosefeld to confirm GPA
- Need to be returned to Mrs. Murdock by 4-1-20
Mulch Sale
- Call out meeting was February 5^th
- Mulch packet turn in is March 6^th
- Need to count mulch sales/money March 8^th
- Angie will assign player delivery location based on the spring sports schedule

New Business:

Fundraiser approval forms-will be turned in
- Golf Outing-July 25th
- Split the Pot
- Mulch sale
Forms
- Taxes filed
- Gaming license approval forms filed
Sponsors
- Will update sponsor list
- Need to send letters out in April/May
Spirit Packs
- Practice uniform, T-shirt, shorts, mouthpiece, socks, polo, and travel suits
Booster Membership Gift
- Umbrellas with logo
Board Positions
President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Trustees
- Senior-Erin Bond
- Junior- Diane Vogelgesang
- Sophomore- Kim Hutchins
- Freshman- Susan Kuhn
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 03/31/2020

__________________________________________________________________________________________________________________________________________________

Meeting Minutes December 4, 2019 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, , Erin Bond, Shawna Badescu, Kim Maness , Kim Hutchins, Diane Vogelgesang, Susan Kuhn, Jessica Littleton

Next Meeting: Wednesday, January 8, 2020 @ 6:30 -Mark your calendars!

Coaches Report:

PAC is set for the banquet.
- Doors will open at 5:30
- Mini footballs for Seniors are in
- Awards are being double checked
- Patches are in
  - Varsity Letters, Conference Champs, All Conference team patch
Working on Spring schedule
- January 6, 2020 – 1^st day of lifting
  - M, W, and F – 3:00-4:30 (Sophomores-Seniors)
  - January 15^th – Early release = 7:00-7:45am lifting
  - January 22^nd – Seniors will be brought in to give opinions on gear
  - March 30^th – incoming Freshman start lifting
  - May 18-20^th – Middle School football camp
  - August 3^rd – First official practice

Athletic Dept. will pay for red tops
Boosters will pay for red pants

Wish list – remotes for film
Game starts at 7:30

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Mrs. Rosefeld emailed for the honor roll list
- Honor Roll 3.3-3.8 / Exemplary Honors 3.8 and above
- Went well
All shirts are in

New Business:

Senior Scholarships

May 20^th
Two scholarships given for $500 each
Need to add a place for Mrs. Rosefeld to confirm GPA
Need to send out the forms to Seniors

Football Banquet – December 11^th
- Refreshments start at 5:30
- Julie McConnell will provide finger foods
- Still need pop/water
  - Kim Maness will get pop
  - Water is in the cage

Mini football helmets for Seniors
CDs of games for Seniors – Sandy is working on these
Scrape book for Seniors
Parent with player pictures framed
Banners
Will need to send numbers of attendees to Athletic Office for reimbursement

Fundraiser approval forms
- Golf Outing – July 25^th
- Split the pot
- Mulch Sale
  - Meeting on Feb 5^th – Middle School will be an evening meeting with parents
  - Sale begins on 2/6-3/6
Spirit Packs
- Included: socks, practice uniform, t-shirt, shorts, mouthpiece
- NO cleats included
- Possible polo shirt or travel suit
Board Positions for 2020
- 9^th- Susan Kuhn
- 10^th- Kim Hutchins
- 11^th- Diane Vogelgesang
- 12^th- Erin Bond
Board Positions
President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Trustees
- Senior-Shawna Badescu
- Junior- Erin Bond
- Sophomore- Diane Vogelgesang
- Freshman- Kim Hutchins
- 8^th grade- Susan Kuhn
- 7^th grade- Jen Becknell
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 01/04/2020

_____________________________________________________________________________________________________________________________________________________

Meeting Minutes * November 6 * 6:30pm

Attendees Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, , Erin Bond, Shawna Badescu, Kim Maness , Jodi Laymon, Vicki Ertel, Kim Hutchins, Taisha Fike

Next Meeting: Wednesday, December 4, 2019 @ 6:30 -Mark your calendars!

Coaches Report:

Players will leave for the game at 3:00
Game starts at 7:30

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Senior Night
Went well

New Business:

Spirit wear
Nothing new reported
Football Banquet – December 11^th
Refreshments start at 5:30-Julie McConnell is catering
Program will start at 6:30
Still need pop/water
T-shirts for 3.0/4.0 will be handed out
Mini helmets have been ordered
Senior pictures with parents from Senior Night have been ordered
Board Positions
President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Trustees
- Senior-Shawna Badescu
- Junior- Erin Bond
- Sophomore- Diane Vogelgesang
- Freshman- Kim Hutchins
- 8^th grade- Susan Kuhn
- 7^th grade- Jen Becknell
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 11/29/2019

_____________________________________________________________________________________________________________________________________________________

Meeting Minutes *October 2 * 6:30pm

Attendees (12): Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, , Erin Bond, Shawna Badescu, Kim Maness , Jodi Laymon

Next Meeting: Wednesday, November 6, 2019 @ 6:30 -Mark your calendars!

Coaches Report:

Mini helmets have been ordered for the banquet for the Seniors
Fall Break practice schedule
3:00-6:00 M-Th –Everyone
2:00-3:00 M & W –Sophomores-Seniors
Friday October 4^th & 11^th – be at school at 2:45
No Connersville JV game

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Homecoming
- We paid for 48 players to attend the dance

New Business:

Spirit wear
- A new order has been placed
Fall Break
- Meals will be served at regular time
Sponsors
- 3 team pictures were ordered for the $500 sponsors
Senior Night (October 11^th)
Senior book- finished
Mini footballs to sign have been ordered
Pictures frames have been ordered
White poster boards have been handed out to Seniors
Cookies- need to be ordered - Jodi Laymon
Picture of parents with players- Angie will ask Linda Maxwell
Beech Grove game – October 18^th@ 7:30
Players will need to pack food for the ride home
Sectional Rules
Horn, spirit wear, and banners are OK
No Split the Pot
75 players will dress for sectionals
- All Juniors and Seniors will dress
- Sophomores will be rotated
- Freshman will not dress but they will go
Football Banquet – December 11^th
Refreshments start at 5:30
Program will start at 6:30
T-shirts for 3.0/4.0 will be handed out
Board Positions
President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Trustees
- Senior-Shawna Badescu
- Junior- Erin Bond
- Sophomore- Diane Vogelgesang
- Freshman- Kim Hutchins
- 8^th grade- Susan Kuhn
- 7^th grade- Jen Becknell
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 10/08/2019

_______________________________________________________________________________________________________________________________

Meeting Minutes * September 4th * 6:30pm

Attendees (12): Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, , Erin Bond, Shawna Badescu, Kim Maness Taisha Fike, Tammy Cox, Diane Vogelgesang

Next Meeting: Wednesday, October 2, 2019 @ 6:30 -Mark your calendars!

Coaches Report:
Freshman games
- Some conference teams don’t have Freshman teams-working to get games in for our Freshman team
Value Cards
- Working on the incentive prizes now
National Guard game
- Will be EC vs. Harrison

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Media Day
- Sold 45 Booster memberships

New Business:

Homecoming (September 27^th)
- Boosters will purchase tickets to the dance for any player attending
- Boosters will provide pizza and drinks after the game
Senior Night (October 11^th)
Need 2 action pictures of each senior for the book
Need to send out forms of the Seniors’ plans after High School
White poster boards given to seniors
Mulch Sale
Check will be given to Tyler Brotherton

Board Positions

President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Trustees
- Senior-Shawna Badescu
- Junior- Erin Bond
- Sophomore- Diane Vogelgesang
- Freshman- Kim Hutchins
- 8^th grade- Susan Kuhn
- 7^th grade- Jen Meadows
Spirit wear coordinators
- Taisha Fike/Tammy Cox

Minutes respectfully submitted: Jen Buesing, Secretary, 09/30/2019

__________________________________________________________________________________________________________________________________

Meeting Minutes * August 7 * 6:30 pm

Attendees (15) Angie Hoog, Laurie Patton, Jen Buesing, Jake Meiners, , Diane Vogelsang, , Effy Euson, Erin Bond, Shawna Badescu, Cathy Ober, Susan Kuhn, Jessica Littleton, Taisha Fike, Tammy Cox, Vicki Ertel, Jodi Laymon

Next Meeting: September 4 @ 6:30 - Mark your calendars!

Coaches Report:

No Freshman will be going to the New Albany scrimmage
Picture forms have been handed out

Treasurers & Secretary Report:

Budget report was available at meeting
Golf outing totals were discussed
6 Players still owe for player packs

Old Business:

Value Cards
- 1800 cards sold
- Athletic Sports Book
- Sponsor Ad is finished
Banner
- Finished
Sophomore Boards
- 41 boards finished
Golf Outing
- We had 29 teams

New Business:

Spirit Wear
- Everything is in
- Shirts for Lawrenceburg game are in
Sign up Genius
- Used for volunteer sign up
- Senior Meals, football games, etc.
- Email has been sent for Media Night volunteers
- Email has been sent for Thursday night Senior dinner volunteers
Media Day
- Sally Bertram will work the concession stand
- Spirit wear will be sold
- Booster Memberships- $25-seat cushion will also be handed out
- Pictures for Senior banners and Fatheads will be taken
- Pizza will be delivered after the scrimmage for the team
Horn
- We need a volunteer to work the horn for our home games
Board Positions
President- Angie Hoog
Vice President- Kim Maness/Jodi Laymon
Treasure- Laurie Patton
Secretary-Jen Buesing
Trustees
- Senior- Shawna Badescu
- Junior- Erin Bond
- Sophomore- Diane Vogelsang
- Freshman- Kim Hutchins
- 8^th grade-Susan Kuhn
- 7^th grade- Jen Meadows

Minutes respectfully submitted: Jen Buesing, Booster Secretary, 08/25/2019

_____________________________________________________________________________________________________________________________________________________

Meeting Minutes *July 10, 2019 * 6:30pm * ECHS Study Hall

Attendees (9) Angie Hoog, Laurie Patton, Jen Buesing, Jake Meiners, , Diane Vogelsang, , Effy Euson, Erin Bond, Shawna Badescu, Jen Meadows, Bernice Rosemeyer

Next Meeting: August 7th @ 6:30 - Mark your calendars!

Coaches Report:

July 15^th Value card sale starts
- July 22^nd-first check-in
- July 29^th- blitz night starting @4:30-Boosters will provide pizza
July 15^th-19^th- Team camp
- 6:30-8:30 every day
July 22^nd- Dawn Patrol begins as normal
August 5^th– afternoon practice begins
- 3:00-6:00
August 9^th- Pictures/Media night
- Each player needs to bring in a case of water or Gatorade/Powerade

Treasurers & Secretary Report:

Budget report was available at meeting
5 players with outstanding balances

Old Business:

Football Banquet
- Wednesday December 11, 2019

New Business:

Spirit Wear
- Designs have been finalized
- Has been ordered
Booster Membership Gift
- Seat cushion
Sponsors
- Letters have been sent out
- Need to finalize sponsors to order the banner
Booklet
- Ad for athletic department
Sophomore Boards
- Diane V. will help organize
- Boards are cut and ready to paint
- Begin the week of July 15th
Sign up Genius
- Used for volunteer sign up
- Senior Meals, football games, etc.
Golf Outing
- Coordinator-Danny Foster
- July 27^th- Grand Oak-Shotgun start @8:00
- Volunteers need to begin arriving at 7:00
- 25 teams as of July 10^th (Max is 28)
- Meal will be served
- Need coordinator for next year
Board Positions
- President- Angie Hoog
- Vice President- Kim Maness/Jodi Laymon
- Treasure- Laurie Patton
- Secretary-Jen Buesing
Trustees
- Senior- Shawna Badescu
- Junior- Erin Bond
- Sophomore- Diane Vogelsang
- Freshman- Kim Hutchins
- 8^th grade-Susan Kuhn
- 7^th grade- Jen Meadows

Minutes respectfully submitted: Jen Buesing, Booster Secretary, 07/11/2019

_____________________________________________________________________________________________________________________________________________________

Meeting Minutes *June 5, 2019 * 6:30pm * ECHS Study Hall

Attendees (9) Angie Hoog, Laurie Patton, Jen Buesing, Jake Meiners, Kim Maness, Diane Vogelsang, Kim Hutchins, Susan Kuhn, Effy Euson

Next Meeting: July 10^th @ 6:30 - Mark your calendars!

Coaches Report:

Middle School camp
- Average of 40 players
Youth camp
- Average of 110 players
June 19^th scrimmage against Noblesville
- Starts at 11:00
- Boosters will provide lunch
June 27^th scrimmage against Seymour
- Will leave ECHS at 2:45-scrimmage starts @ 5:00
- JV/Varsity only
July 15^th Value card sale starts
- July 22^nd-first check-in
- July 29^th- blitz night starting @4:30
July 15^th-19^th- Team camp

Treasurers & Secretary Report:

Budget report was available at meeting
Meeting minutes are available on website
8 players with outstanding balances

Old Business:

Senior Scholarships –
- Board members gave 4 scholarships
  - Gaar Ertel, Corey Hoog, Michael Medlock, and Isaiah Wheat
Flying Pig info
- We had 40 volunteers which included players and adults
- Discussed options for next year

New Business:

Spirit Wear
- Design examples were presented
Booster Membership Gift
- Seat coushion
Sponsors
- Letters have been sent out
- We need volunteers for follow up calls
Football Banquet
- Date change-December 11, 2019
Sophomore Boards
- 30 sophomores
- 1 new player
- 5 cheerleaders
Sign up Genius
- Used for volunteer sign up
- Senior Meals, football games, etc.
Golf Outing
- Coordinator-Danny Foster
- July 27^th- Grand Oak-Shotgun start @8:00
- Boosters will need to get teams together
- Website will be updated with a link for sign ups
Board Positions
- President- Angie Hoog
- Vice President- Kim Maness/Jodi Laymon
- Treasure- Laurie Patton
- Secretary-Jen Buesing
Trustees
- Senior- Shawna Badescu
- Junior- Erin Bond
- Sophomore- Diane Vogelsang
- Freshman- Kim Hutchins
- 8^th grade-Susan Kuhn
- 7^th grade- Christy Roy

Minutes respectfully submitted: Jen Buesing, Booster Secretary, 06/21/2019

_____________________________________________________________________________________________________________________________________________________

Meeting Minutes * May 01, 2019 * 6:30pm * ECHS Study Hall

Attendees (6) Angie Hoog, Laurie Patton, Jen Buesing, Jake Meiners, Kim Maness, Jodi Laymon

Next Meeting: June 5, 2019 @ 6:30 - Mark your calendars!

Coaches Report:

Still working on order-will be ready by June
Morning sessions are finished
- 90% attendance
Physicals-May 8^th-3:00-6:00
- Hoping to have majority of team physicals completed on this day
Raffle tickets
- due May 10^th to Athletic Dept.
Middle School camp-May 20-23
- @ 3:00-5:00
Open weight room on May 29^th
Dawn Patrol begins June 3^rd
- 6:30-9:00 Monday, Wednesday, and Friday
Warm-ups will be ordered

Treasurers & Secretary Report:

Budget report was available at meeting
Meeting minutes are available on website
20 players with outstanding balances-deadline is May 10th

Old Business:

Senior Scholarships –
- Board members picked the winners
- Banquet-May 15^th @ 6:30

New Business

Flying pic info
- We had 40 volunteers sign up to receive $800
- May 5^th
- Leaving school @ 6:30
- Boosters will provide drinks, hot dogs, and chips
Spirit Wear
- No updates
Sports Social
- May 17^th – Jodi Laymon will make the basket
Football Banquet
- Date change-December 13, 2019
Sophomore Boards
- Need 1 volunteer to organize with at least 4 volunteers to help
Golf Outing
- Coordinator-Danny Foster
- July 27^th
- Grand Oak-Shotgun start @8:00
Board Positions
- President- Angie Hoog
- Vice President- Kim Maness/Jodi Laymon
- Treasure- Laurie Patton
- Secretary- Jen Buesing
Trustee
- Senior- Shawna Badescu
- Junior- Erin Bond
- Sophomore- Diane Vogelgesang
- Freshman- Kim Hutchins
- 8^th grade-Susan Kuhn
- 7^th grade- Christy Roy

Minutes respectfully submitted: Jen Buesing, Booster Secretary, 05/28/20194

________________________________________________________________________________________________________________________________________________________

Meeting Minutes * April 3, 2019 * 6:30pm * ECHS Study Hall

Attendees (9) Angie Hoog, Laurie Patton,Jen Buesing, Jake Meiners, Kim Maness, Jessica Littleton, Jodi Laymon, Shawna Badescu, Taisha Fike

Next Meeting: May 1, 2019 @ 6:30 - Mark your calendars!

Coaches Report:

- Gear order has been sent
- April conditioning- T & Th Sophomores-Seniors M/W/F- Everyone

Treasurers & Secretary Report:

Budget report was available at meeting
Meeting minutes are available on website

Old Business:

Senior Scholarships –
- Board members will pick 2 winners
- Banquet-May 15^th @ 6:30
No refund letters/player info
Emails have been sent requesting information and signed letters

New Business

Mulch Sale
- Delivery dates-April 16^th and 17th
- List of players divided at each location will be sent out
- Will start each location at 5:00-St. Leon location has to be finished on the 16th
- Need volunteers for helping with deliveries
- Gas cards will be given to drivers
Flying Pig info
- May 5^th
- Need 50 volunteers (players and adults) to receive $800
- An email will be sent out with sign up link
- Site closes on 4/26
Spirit Wear
- No updates
Sophomore Boards
- Need 1 volunteer to organize with at least 4 volunteers to help
Football Display Case
Need to remove current Senior pictures and update for incoming Seniors

Board Positions
President- Angie Hoog
Vice President- Kim Maness/Jodi Laymon
Treasure- Laurie Patton
Trustees

Senior- Shawna Badescu
Junior- Erin Bond
Sophomore- Diane Vogelgesang
Freshman- Kim Hutchins
8^th grade-Susan Kuhn
7^th grade- Christy Roy

Minutes respectfully submitted: Jen Buesing, Booster Secretary, 04/17/19

_____________________________________________________________________________________________________________________________________________________

Meeting Minutes * March 13, 2019 * 6:30pm

Attendees (12): Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, , Erin Bond, Shawna Badescu, Kim Maness, Jessica Littleton, Susan Kuhn, Taisha Fike, Tammy Cox. Jodi Laymon

Next Meeting: Wednesday, April 3, 2019 @ 6:30 -Mark your calendars!

Coaches Report:

Team numbers

38 Freshman

29 sophomores

32 Juniors

30 Seniors

Weightlifting
Tuesday/Thursday mornings=Sophomores –Seniors 7:00-7:40 a.m.
After school M, W, F= Freshman-Seniors 3:00-4:30
June 19, 2019-Noblesville @ EC
- All team members
Gear order is almost ready

Treasurers & Secretary Report:

Budget report was available at meeting
Received reimbursement from Athletic Dept. for football banquet

Old Business:

Senior Scholarships
May 15^th @ 6:30
Two $500 scholarships
Turn in by April 2nd to Mrs. Murdock
May 15^th @6:30-Awards night

New Business:

Mulch Sale
Final mulch count was turned in to Caseys
- Bags-9684
- Scoops- 225
Delivery dates-April 16^th & 17^th
Players will be divided into two areas for the April 16^th delivery
Need a list of players for baseball, track, and golf
Need to send out an email about all buyouts and balances-due by May 20^th to receive their spirit pack

No refund letters/player info
Emails will be sent out requesting new/completed forms

Sports physicals-
May 8^th from 3:00-6:00- $20.00

EC Sports Social
St. Joseph Parish
May 17^th @ 6:00 p.m.
Raffle Basket- Jodi Laymon

All Star Football Game
Caden Browndyke
Advertising ad= $500 due May 3^rd

Value Cards
July 15^th

July 22^nd-value card check in
July 29^th- Blitz night

Flying Pig
May 5^th
3 mini buses will be provided

Booster membership/Booster gift
Can join on Media Day and home games-$25.00
Seat cushion
Spirit Wear
Will be working on this over the next couple of months
Sponsors
Letters need to be sent out
Taxes
2018 have been filed
Gaming License
Need to file

Board Positions
President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Trustees
- Senior-Shawna Badescu
- Junior- Erin Bond
- Sophomore- Diane Vogelgesang
- Freshman- Kim Hutchins
- 8^th grade- Susan Kuhn
- 7^th grade- Christy Roy
Spirit wear coordinators
- Taisha Fike/Tammy Cox
Flying Pig Coordinator
- Taisha Fike
Golf coordinator
- Need a volunteer

Minutes respectfully submitted: Jen Buesing, Secretary, 02/22/2019

Meeting Minutes * February 6, 2019 * 6:30pm

Attendees (12): Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Jon Buesing, Erin Bond, Shawna Badescu, Kim Maness, Jodi Laymon, Jessica Littleton, Susan Kuhn, Taisha Fike

Next Meeting: Wednesday, March 13, 2019 @ 6:30 -Mark your calendars!

Coaches Report:

7 on7 – Thursday, June 27, 2019-@Seymour
Sophomores-Seniors only
June 19, 2019-Noblesville @ EC
- All team members
Equipment is back from service
Equipment online store-Early March will be open for 10 days

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Football Banquet
- Plan A-December 15^th PAC
- Plan B-December 8^th PAC

New Business:

Value Cards

More money with same amount sold
Will be working with a local company this year
There will be spirit wear as a selling reward

Mulch Sale

Call out went well
Money is due March 1^st
Final mulch count has to be in to Caseys by March 11
Delivery dates-April 16^th &17^th

Senior Scholarships

May 15^th @ 6:30
Two $500 scholarships
Turn in by April 1^st to Mrs. Murdock

Spirit Packs/uniforms

Work on new designs over summer for spirit pack
Seniors chose black for everything
3 options of cleats-coach has no preference

Flying Pig

May 5^th
One station-hold signs
Minimum of 50 players
Coach will work on getting busses

Booster gift

Seat cushion

Board Positions

President

Angie Hoog

V. President

Kim Maness

Secretary
- Jen Buesing

Trustees

Senior-Shawna Badescu
Junior- Erin Bond
Sophomore- Diane Vogelgesang
Freshman- Kim Hutchins
8^th grade- Susan Kuhn
7^th grade- Christy Roy

Spirit wear coordinators

Taisha Fike/Tammy Cox

Flying Pig Coordinator

Taisha Fike

Golf coordinator

Need a volunteer

Minutes respectfully submitted: Jen Buesing, Secretary, 02/22/2019

__________________________________________________________________________________________________________________

Meeting Minutes * January 9, 2019 * 6:30pm * ECHS Study Hall

Attendees (12): Coach Meiners, Angie Hoog, Laurie Patton, Jen Buesing, Jon Buesing, Erin Bond, Shawna Badescu, Kim Maness, Jodi Laymon, Jessica Littleton, Susan Kuhn

Next Meeting: Wednesday, February 6, 2019 - Mark your calendars!

Coaches Report:

Looking for 7 on7 /11 on 11 event
Weightlifting on early release days will be 7am
Seniors have met to discuss 2019 season
Google classroom will be used for players
Equipment-some is out for reconditioning, some players have been sized for new shoulder pads
Reported on coaching staff, number of players as of now
Schedule is complete through June
Varsity game schedule is set
Region 10 All-star meeting is January 23

Treasurers & Secretary Report:

Budget report was available at meeting

Old Business:

Football Banquet
- Date will be set after speaking with Scott Schwartz to reserve PAC
Sectional patches are in AD office and will distribute what is available
Fundraising approval forms sent to AD for approval
Golf outing
Split the pot tickets
Mulch sale
Flying Pig

New Business:

Mulch Sale
Call out date Friday Feb.1

High School-7:30 am
8^Th Grade- 2:25-2:55
Volunteers needed

Mulch Sale: Feb. 1^st- ?
Delivery dates: April 16^th, 17^th, 18^th

Two locations first day (Bright and St. Leon)
Bright only second day

Spirit Packs/uniforms
- Shirt, shorts cleats, socks, practice jersey
- Polos will be ordered
- Uniforms will be the same for everyone
Senior Scholarship
May 15^th at 6:30
Two $500 scholarships given

Board Positions
President
- Angie Hoog
V. President
- Kim Maness
Secretary
- Jen Buesing
Trustees
- Senior-Shawna Badescu
- Junior- Erin Bond
- Sophomore- Diane Vogelgesang
- Freshman- Kim Hutchins
- 8^th grade- Susan Kuhn
- 7^th grade- Christy Roy
Spirit wear coordinators
- Taisha Fike/Tammy Cox
Flying Pig Coordinator
- Taisha Fike
Golf coordinator
- Need a volunteer
Flying Pig Info
May 15th
Sign station only
Golf Outing
July 27th
Parent Meeting
A parent meeting was discussed but there could be changes in how that occurs

Minutes respectfully submitted: Jen Buesing, Secretary, 01/18/2019

Meeting Minutes * December 5, 2018 * 6:30pm * Study Hall Room

Attendees (11): Angie Hoog, Laurie Patton, Tammy Henson, Kristi Kidwell, Coach Meiners, Kim Maness, Shawna Badescu, Susan Kuhn, Jodi Laymon, Tasha Fike

Next Meeting: Wednesday, January 9, 2018 - Mark your calendars!

Meeting called to order: Angie Hoog, seconded by Kim Maness

Business Topics:

Coaches Report:

- DVDs are completed for the 2018 season highlights
- Books are completed for the season and ready to go for the banquet
- Coach Behlmer will continue weight room
- Weight lifting will start right after first of year, January 7…MWF lifting after school
- Looking into programs for monitoring accuracy of what is being lifted by each kid

Treasurers & Secretary Report:

- Budget report was handed out.
- Meeting minutes are available on website

NEW BUSINESS

Football Banquet
- - PAC December 16^th 12pm – 1pm, Awards 1pm – 3pm
  - Food will be setup by Julie McConnel and consist of (turkey/cheese sandwiches, chicken salad/croissants, salami roll up, pretzels, chips, veggie tray/dip, cookies, brownies)
  - Honor roll shirts are completed
  - Senior gits (banners, small helmets, picture of player/parent from senior night)
  - CDs with Varsity game pictures (Sandy Mahoney)
  - Sell spirit wear
  - Gift cards (Linda, Sandy,Tina, Judy, Diane, Pat Becknell)
  - Setup around 10:30 am
Fundraising – Need to send forms for approval
- - Golf Outing
  - Split the pot tickets
  - Mulch Sale
  - Volunteering for Non-profit (Flying Pig)
Spirit Wear
- - Was a successful year with selling spirit wear
  - What is left will be brought to the banquet and sold
Board Positions
- - Nominations January meeting
    - VP (Kim Maness/Jodi Laymon)
    - Secretary (Jen Buesing)
    - Trustees for each grade (9^th Kim Hutchins)

Motion to adjourn the meeting made by Kristi Kidwell. Seconded by Laurie Patton

Minutes respectfully submitted: Kristi Kidwell, Booster Secretary, 12/7/2018

_______________________________________________________________________________________________________

Meeting Minutes * September 5, 2018 * 6:30pm * Coach Meiner’s Room

Attendees (12): Angie Hoog, Laurie Patton, Tammy Henson, Kristi Kidwell, Coach Meiners, Kim Maness, Shawna Badescu, Erin Bond, Jessica Littleton, Susan Kuhn, Jodi Laymon, Effy Euson

Next Meeting: Wednesday, October 3, 2018 - Mark your calendars!

Meeting called to order: Angie Hoog, seconded by Susan Kuhn

Business Topics:

Coaches Report:

- PeeWee Night - September 7 against Franklin County
- National Guard Night – uniforms will be handed out to all players on Thursday 9/6
- Homecoming – September 15 against Batesville
- Pep Rally Friday – looking for senior boys
- Home for Senior Night
- Blitzwear spirit wear is a behind, should be delivered soon

Treasurers & Secretary Report:

- Budget report was handed out.
- Meeting minutes are available on website

NEW BUSINESS

Split the Pot
- - Volunteers are needed to fill all spots for home games
Senior Meal Thursdays
- - Remind players this is only for seniors not lower classmen
  - All regular season game slots filled
Homecoming Game
- - September 14th against Batesville
  - Need to find out if we can get discount price for players to the dance, will contact Grant Schering
  - Order pizza for after the game
  - Troughs for water
Senior Night
- - Seniors need to turn in information ASAP
  - McPhersons will be doing the books again this year, need to get these ordered by October
  - Mini football bought for boys to sign
  - Seniors pictures taken for banners and frames ready to give to senior moms
  - More details to follow in October on arrival time, etc…
Spirit Wear
- - Everything is good and ready for the season
Friday Meals
- - Tina Grubbs will help with the Friday meals
  - LaRosa’s will help with everything like last year
  - High Carb meals requested to take place during hot games
- - Spaghetti/meatballs, chicken ziti alfredo, buffalo chicken wraps, steak hoagie

Motion to adjourn the meeting made by Tammy Henson. Seconded by Erin Bond

Minutes respectfully submitted: Kristi Kidwell, Booster Secretary, 10/01/18

_______________________________________________________________________________________________________

Meeting Minutes * August 1, 2018 * 6:30pm * Cafeteria

Attendees (11): Angie Hoog, Laurie Patton, Kristi Kidwell, Coach Stonefield, Coach Meiners, Kim Maness, Shawna Badescu, Taisha Fike, Susan Kuhn, Jodi Laymon, Tammy Cox

Next Meeting: Wednesday, September 5, 2018 - Mark your calendars!

Meeting called to order: Angie Hoog, seconded by Shawna Badescu

Business Topics:

Coaches Report:

- Media Day set for August 3
- Media Night schedule and time of events discussed
- Field is almost complete and will be done by opening home game
- Freshman will practice Thursday August 2 (6pm-8pm) No freshman practice on Monday 8/6 due to freshman orientation.
- Case of water/Powerade need to be brought in by boys, send email out ASAP

Treasurers & Secretary Report:

- Budget report was handed out.
- Meeting minutes are available on website

NEW BUSINESS

Media Day
- - Setup will take place at 2pm
  - Tents will be setup over by practice field with tables to sell spirit wear and booster memberships
  - Order pizza for delivery around 8:45-9:00
  - Troughs are needed for water/ice
Blitz Night
- - Blitz night, July 23, and card sales were a huge success this year
  - Sold 1,972 cards this year…previous record was 1,440 cards sold
  - Pizza was ordered
Sophomore Boards
- - Finished and will be ready for Media Day
Booster Memberships
- - Totes will be handed out to those that already signed up for Boosters
  - Papers and totes will be at Media Day
Spirit Wear
- - Everything is good and ready for the season
Friday Meals
- - Tina Grubbs will help with the Friday meals
  - LaRosa’s will help with everything like last year
  - High Carb meals requested to take place during hot games
- - Spaghetti/meatballs, chicken ziti alfredo, buffalo chicken wraps, steak hoagie
Golf Outing
- - Golf outing was a huge success
  - 22 teams and 88 golfers were the final count
  - 33 hole sponsors
  - Need a coordinator for next year
Senior Banners
- - Steve from Lifetouch will get the banners done
  - Linda Maxwell will take pictures for the display case
Volunteers Needed
- - Few more volunteers needed and will send out link to all and get those slots filled
Fundraiser Night
- - Buffalo Wings & Rings – August 9th 5-9pm (15% sales will be donated to boosters)
  - Skyline – August 15th
Misc
- - Schedule magnets are done and will pick up from McPhersons

Motion to adjourn the meeting made by Tammy Henson. Seconded by Tammy Cox

Minutes respectfully submitted: Kristi Kidwell, Booster Secretary, 8/15/18

_______________________________________________________________________________________________________

Meeting Minutes * July 11, 2018 * 6:30pm * Coaches Office

Attendees (11): Angie Hoog, Laurie Patton, Kristi Kidwell, Coach Stonefield, Coach Meiners, Kim Maness, Shawna Badescu, Taisha Fike, Susan Kuhn, Jodi Laymon, Tammy Cox

Next Meeting: Wednesday, August 1, 2018 - Mark your calendars!

Meeting called to order: Angie Hoog, seconded by Laurie Patton

Business Topics:

Coaches Report:

- New sideline boards, poster board frames were requested and ordered.
- Travel suit order came in and distributed to all boys.
- Socks are still on order to arrive.
- 7x7 at ECHS Friday July 13 after practice. Should be done by noon.
- Value cards kicked off Monday July 9. At first check in 156 cards were sold.
- Blitz night will be held July 23. Boys are to arrive by 4:30 to load up on buses and hit the neighborhoods. Pizza will be provided after along with final totals and presentation.
- Team Camp is scheduled for July 16th-July 20th
- Golf outing set for July 28th. At this time we have 11 teams but are confident all slots will be filled.
- July 23rd week, max testing will take place. Freshman will not participate in max testing but will still need to arrive and work with coaches on other things.
- August 6, first teacher day…August 8, first student day
- Coaches and all auxiliary staff are completely set
- In need of 3-4 ball boys, MS age boys. If anyone is interested please reach out to Coach Meiners
- Final helmets were ordered, 14, no medium helmets were left and were needed.
- Impact testing has been completed. Must be done every 2 years, incoming freshman and all junior class were tested this year.
- Scoreboard was repainted
- Turf coming along nicely and back of stadium is completed
- Media Day is set for August 3
- Case of water/Powerade need to be brought in by boys, send email out ASAP

Treasurers & Secretary Report:

- Budget report was handed out.
- Meeting minutes are available on website

NEW BUSINESS

Media Day
- - Scheduled for August 3rd starting at 3pm with pictures. Help is needed. Sign up genius times have been added for the night.
  - Magnets were ordered to hand out
  - Collect Powerade/Water from all players
Sophomore Boards
- - Taisha Fike, Erin Bond, Kim Maness, Tammy Cox have volunteered to make boards this year
  - Sophomore players (39), new players who are junior/senior (2), managers (4), sophomore cheerleaders or new cheerleaders
Booster Memberships
- - Totes need to be handed out to some that did not get them parent night or signed up after can be handed out at Media Day
Spirit Wear
- - Everything is good and ready for the season
Friday Meals
- - Tina Grubbs will help with the Friday meals
  - LaRosa’s will help with everything like last year
  - High Carb meals requested to take place during hot games
- - Spaghetti/meatballs, chicken ziti alfredo, buffalo chicken wraps, steak hoagie
Golf Outing
- - 7/28/18 - shot gun start @ 8 am - Grand Oaks Golf Course
  - Will need $200 cash ($5/$10), checkbook
  - Need volunteers to help with food, money grass skirt hole
  - Troughs from school
  - Ice, pop, water
  - Raffle tickets, buckets
  - Barbeque, mac n cheese, green beans, slaw, buns, chips/pretzels, cookies O’Charlie’s pies
  - Paper products, utenstils, napkins
  - Need roasters for food
  - Sponsors and foursomes to golf needed
Senior Banners
- - Picture will be taken at Media Day while picture from LifeTouch is being taken
Volunteers Needed
- - Split the Pot – need a coordinator who can take care of getting he help needed
  - Horn - ?? thought we had someone to cover this
  - Need volunteers to sign up for Spirit Wear sales too
  - Can we request/make each family help with at least one volunteer opportunity?
Schedule Freshman/JV games
- - Schedules have been posted
Fundraiser Night
- - Los Primos, Skyline?
  - Wednesday, August 15th, Skyline

Motion to adjourn the meeting made by Kristi Kidwell. Seconded by Kim Maness

Minutes respectfully submitted: Kristi Kidwell, Booster Secretary, 7/30/18

_______________________________________________________________________________________________________

Meeting Minutes * June 6, 2018 * 6:30pm * ECHS Cafeteria

Attendees (11): Angie Hoog, Laurie Patton, Tammy Henson, Kristi Kidwell, Coach Meiners, Erin Bond, Shannon Klei, Kim Maness, Shawna Badescu, Taisha Fike, Susan Kuhn

Next Meeting: Wednesday, July 11 2018 - Mark your calendars!
Business Topics:
Coaches Report:

Player packs are in.Polo will now be included in the player pack.Still waiting on a few cleats for 3 kids. Packs will be handed out next week.
Travel suit order forms are due by June 11 order must be placed no later than June 15 in order to arrive on time for first game.This is 100% optional but would be nice for all the boys to arrive/leave looking the same.Track has the same type of travel suit and can be worn from that as well.
Freshman Hudl accounts, need to remind players to check their email
Locks/Equipment will be handed out Friday June 8th
Back of the stadium will be prepped and work will begin to enclose the entire back
Field work has started and should be done by Media Day August 3
Make sure all physicals and final form updates are completed
Youth camp for grades K-6th had a participation of 101 kids sign up
Value Card kickoff will be July 9th and end July 23rd with the Blitz Night.Sell 10 if possible but encouraged to sell 25 for the sweatshirt. Cards are $20.
Colts Practice Facility 6/16, only 20 players will be selected to attend and will be told this Friday.7v7 scrimmage games.Lunch will be provided by the Colts.Departure will take place at 6:15am therefore players need to arrive at school at 5:45am
Bloomington scrimmage on 6/18 will be Sophomore – Senior only.No freshman need to attend and therefore they do not have practice this day.Departure will take place at 6:30 am, boys need to arrive at school by 6:00 am.No food/water is needed from Boosters at this time.
8/1 scrimmage against New Albany, meals needs to be provided for both teams

Treasurers & Secretary Report:

Budget report was handed out.
Meeting minutes are available on website

NEW BUSINESS

Media Day
- Scheduled for August 3rd starting at 3pm with pictures. Help is needed. Sign up genius times have been added for the night.
- Order magnets to hand out
- Collect Powerade from all players
Sophomore Boards
- Taisha Fike, Erin Bond, Kim Maness, Tammy Cox have volunteered to make boards this year
- Sophomore players (39), new players who are junior/senior (2), managers (4), sophomore cheerleaders or new cheerleaders
Booster Memberships
- 44 members signed up at parent meeting
- Totes need to be handed out to some that did not get them parent night or signed up after
Spirit Wear
- Hoodies will be available at start of season
- Discounted items will be on sale starting Media Day and continue to sell until gone
- Tumblers were ordered and will be sold at booth
Friday Meals
- Tina Grubbs will help with the Friday meals
- Spaghetti/meatballs, chicken ziti alfredo, buffalo chicken wraps, steak hoagie
Football Banquet
- Will be December 16th in the PAC
Golf Outing
- 7/28/18 - shot gun start @ Grand Oaks Golf Course
- $65/person – sign up by emailing Jim Seiwert or Coach Roden
- Need businesses for hole sponsors - $100/hole – sign is placed at hole for advertisement of business.
- Need volunteers to help with food
- Sponsors and foursomes to golf needed (36 teams total, need ?? to complete total)
- Follow up phone calls needed
Volunteers Needed
- Split the Pot
- Horn
Schedule Freshman/JV games
- Need for magnet
- Coach Meiners will get schedules
Fundraiser Night
- Los Primos, Skyline?
- August 17th, Skyline Chili Crosstown Showdown
Mailbox for Boosters
- Asked if we can get a mailbox located in Atheltic office for Boosters to cause less confusion on loosing paperwork/money/etc…

Minutes respectfully submitted: Kristi Kidwell, Booster Secretary, 7/11/18
_______________________________________________________________________________________________________

Meeting Minutes * May 2, 2018 * 6:30pm * ECHS Conference Room #102

Attendees (12): Angie Hoog, Laurie Patton, Tammy Henson, Kristi Kidwell, Coach Stonefield, Coach Meiners, Erin Bond, Shannon Klei, Kim Maness, Shawna Badescu, Bernice Rosemeyer, Taisha Fike

Next Meeting: Wednesday, June 6, 2018 - Mark your calendars!
Business Topics:
Coaches Report:

Parent Meeting, May 8th @ 7pm – AUX Gym.Will cover summer schedule, Hudl, expectations, rules, playing time, chain of command, drug testing, vacations, moratorium week, etc.1 parent must be in attendance.Boosters will also have paperwork to complete.Reps from Beacon will be there to share the sports physical requirements and their services during practices and games during season. Explain what Final Forms is for all paperwork related to any child playing sports
EC Athletic Dept. with Beacon Ortho is offering sports physicals on May 9th from 3-6pm.$20 ($10 goes back to A.D.)Physical forms will be passed out at the parent meeting.Final Forms information is attached to paperwork and should be filled out prior to the physicals being completed. It’s imperative that all paper work and physicals are completed ASAP.Physicals for this next school year MUST be turned in by June 30th, if not being done at the school on May 9th. Player cannot participate in summer workouts without them.A sports physical is required every year and must be completed by a Physicians.No stamp signatures are accepted.
Middle School Football Camp – The camp is offered in right after school 3:00-5:30pm.Camp is 5/14/18 – 5/17/18.
Youth Football Camp – Scheduled for June 4th – June 7th 10:00am – 12:00pm.
Workouts and conditioning – continue M, W, F for all non-Spring Sport athletes
Player Pack being ordered which includes T-shirt, shorts, socks, cleats, practice jersey (with player number)
Helmets will be black this year and looking at possibly having white cleats
Things to consider are having warmup suits (pants and jacket) available for purchase so on away games the team is unified walking out of locker rooms after the game
Friday dress code being looked at, no more dress up days.Possible idea is purchasing a black Under Armour Polo with EC Football logo to wear
Scrimmage against New Albany held at EC will take place on Friday August 10th, Boosters will feed both teams.Game time set for 7:30pm.
Scrimmage against Carmel has been removed
Need football managers and permanent ball boys
Replacement rings have all been taken care of and delivered the last week of April
Field work is underway.Field has been sprayed with final application being sprayed the weekend of May 5th.Track Sectional will take place on May 17th with possible work starting on May 21st.
Back of the stadium will be enclosed around June 13th
New 25 second game clock being installed

Treasurers & Secretary Report:

Budget report was handed out.
Meeting minutes are available on website

NEW BUSINESS

Media Day
- Scheduled for August 3rd starting at 3pm with pictures. Help is needed. Sign up genius times have been added for the night.
- Order magnets to hand out
Mulch Sale
- The 2018 Sale is complete. We sold 11,123 bags and 278 scoops. Customers still have until Saturday, May 5th to pick up scoops. List is at Casey’s.
- Top mulch winner was a tie this year. Tyler Brotherton and Charlie Euson
- Suggestions for next year: need to manage counting of the bags and watch the color. Had a few deliveries of the wrong color and some missing bags.
- Have customers sign for scoops instead of Casey’s just writing a date.
- Parents are needed for various duties at both locations: sorting/counting the players loading vehicles and driving trucks and/or trailers.
Flying Pig
- Sunday May 6th from 6:15-10:00am
- Mini buses have been reserved and bus assignments are set in place
- Station location (Swign Zone or Vaseline) and directions will be emailed to all by Friday May 4th
- Freshman/Seniors will work the Vaseline station
- Sophomores/Juniors will work the Swign Station
Senior Scholarship
- Giving 2/$500 scholarships this year. The winners will be announced at the EC Scholarship night on Wednesday, May 9th in the PAC. Laurie Patton will be there to present.
Sophomore Boards
- Taisha Fike, Erin Bond, Kim Maness, Tammy Cox have volunteered to make boards this year
- Anyone that would like to help please sign up, all help is welcome
- Thank you, ladies, for taking this on
Booster Membership Gifts
- Tote bag was ordered by Tammy Henson
- Will be available for the parent meeting
Spirit Wear
- Tumblers have been ordered to sell at spirit wear booth
- New spirit wear in the works of being ordered in time for games
North/South Football Game
- Justin Brown will participate in this game
- Ad was created and sent
Football Banquet
- Tentative date will be December 16th
Golf Outing
- 7/28/18 - shot gun start @ Grand Oaks Golf Course
- $65/person – sign up by emailing Jim Seiwert or Coach Roden
- Need businesses for hole sponsors - $100/hole – sign is placed at hole for advertisement of business.
- Lunch served – need to ask Julie McConnell to cater this year.
- Posted event on FB and emailed to all football contacts.

Minutes respectfully submitted: Kristi Kidwell, Booster Secretary, 5/8/18

_______________________________________________________________________________________________________

Meeting Minutes * April 4, 2018 * 6:30pm * ECHS Cafeteria

Attendees (15): Angie Hoog, Laurie Patton, Tammy Henson, Kristi Kidwell, Jodi Laymon, Kim Maness, Tammy Cox, Bernice Rosemeyer, Erin Bond, Shawna Badescu, Taisha Fike, Scott Hall, Scott Greiwe, Shawn Messmore, Randy Maxwell

Next Meeting: Wednesday, May 2, 2018 - Mark your calendars!
Coaches Report:

No report this month

Treasurers & Secretary Report:

Budget report was available at meeting
Meeting minutes are available on website

Old Business:

Media Day –
- Will take place on August 3rd, starting at 3 PM for pictures. More details will be announced as it gets closer.
- Sign-ups to work at Media Night will take place at parent meeting
- Boosters will not run the concession stand this year. We will only have booster building open for Spirit wear, booster memberships and sign ups starting at 4:30pm.
Men’s Social
- April 13th
- Laura Kelly made raffle basket – thank you!!!
Flying Pig
- Website open to register – MUST be completed by 4/28/18
- Sunday May 6th from 6:30-9:30
- Mini buses have been reserved
- Two groups of 25 players each
  - Vaseline packet station – Leader Tammy
    - Current 8th grade/Juniors
  - Signs – Leader Bernice
    - Current Freshman/Sophomores
Sponsors
- Letters sent out
Memory Books
- Still being worked on

New Business:

2017 Taxes complete
Gaming License Renewal complete
Coaches wish list for upcoming season
- Easy up tents for away games
- Spare helmet parts
- Extra screws for cleats
- Chin straps
- Head sets
- Mainly maintenance items that get used so much throughout the season need to be replaced
Mulch Sale
- Letters sent out to parents on balance owed from mulch sale
- Need volunteers to help at each location
- Counting bags while being loaded and checking in players for pickup
- Parents with trucks to volunteer, Laurie stressed need parents counting mulch while boys load!
- Gas cards will be provided to those that volunteer their trucks
- Cooler of water at each location
Mulch Delivery
- Delivery dates are set for April 17th and April 18th
  - Starts at 5pm
  - Delivery dates are MANDATORY participation for all players, unless excused due to another high school activity and must be approved by Coach Roden or Angie Hoog
  - Players will be divided into two locations on April 17th
  - Post list of players for delivery location
  - All players will be at Casey’s on April 18th to finish up
  - Varsity Track – April 17th
  - Middle School Track – April 17th
  - National Honor Society – April 18th at 6:30pm
  - Send email out to remind parents if they have mulch to deliver and that scoops will need to be picked up by customer no later than May 5th
Booster Membership Gifts
- Tammy Henson has ordered the booster gift, which will be a Tote Bag
- Will be available at parent meeting, May 8th with booster membership purchase
Senior Scholarship
- Only had one application, extended deadline until this Friday AM, 4/6/2018
- Give 2 $500 scholarships
Parent Meeting
- May 8th at 7pm
- Need letter for parents to sign about no refund
- Booster membership forms
- Information letter about upcoming dates
- Golf outing information
Physicals
- May 9th, 3pm-6pm
- Physical forms can be picked up in the Athletic Office and will be available at the parent meeting on May 8th
Sophomore Boards
- Need a parent to sign up to coordinate the painting of the incoming sophomore boards
- If you are interested in leading, co-leading or have a location where the boards can be painted in late July, please contact a booster board member
Spirit Wear
- New designs should be in next month
- Tumbler cups were bought to be sold at spirit wear booth

Minutes respectfully submitted: Kristi Kidwell, Booster Secretary, 04/24/18
_______________________________________________________________________________________________________

Meeting Minutes * March 14, 2018 * 6:30pm * ECHS Cafeteria

Attendees (12): Angie Hoog, Laurie Patton, Coach Roden, Jessica Littleton, Laura Kelly, Jodi Laymon, Kim Maness, Susan Kuhn, Tammy Cox, Bernice Rosemeyer, Erin Bond, Shannon Klei

Next Meeting: Wednesday, April 4, 2018 - Mark your calendars!

Coaches Report:

Sport Social raffle tickets need to be turned in before spring break. If players sell 5 raffle tickets, Roden will buy player a t-shit.
6 football helmets donated to event that Fette Auto Body is painting and putting stickers on.Also donated are 3 framed jerseys.
Under Armour has joined ECHS to be new vendor.
Older players should take ACT before July.
Any questions on summer football camps email Roden before signing up.

Treasurers & Secretary Report:

Budget report was available at meeting
Meeting minutes are available on website

Old Business:

Board Positions –
- Golf Coordinator – Dan Foster will be new coordinator and will be working with Jim Seiwert to learn it
Midnight Lift
- Great turn out only a few missing and there were no complaints
Mulch Delivery Dates
- April 17th (5pm – 8pm)
- April 18th (5pm – finish)
  - Need list of boys who are in track and on baseball, Angie will contact coaches

New Business:

Mulch Sale
- Need volunteers to help at each location
- Need to send email looking for help with trucks and trailers, counting bags while being loaded and checking players for pickup
- Parents with trucks to volunteer, Laurie stressed need parents counting mulch while boys load!
- Gas cards will be provided to those that volunteer their trucks
- Delivery dates are set for April 17th and April 18th
  - Delivery dates are MANDATORY participation for all players, unless excused due to another high school activity and must be approved by Coach Roden or Angie Hoog
  - Players will be divided into two locations on April 17th
  - All players will be at Casey’s on April 18th to finish up
  - Varsity Track – April 17th
  - Middle School Track – April 17th
  - Send email out to remind parents if they have mulch to deliver and that scoops will need to be picked up by customer no later than May 5th
Booster Membership Gifts
- Tote bag is being ordered by Tammy
- Will be available at parent meeting
Men’s Social
- April 13th
- Laura Kelly is making basket for raffle and will drop off at Angie’s due to ETOH
Flying Pig
- Sunday May 6th
- Mini buses have been reserved
- Will have two stations, 25 players per group
  - One station will be holding signs like the past year(Sophmore/Juniors), Bernice will be the leader
  - New station will be handing out Vasoline packets to runners (Current 8th grade/Seniors), Tammy will be leader
Parent Meeting
- May 8th at 7pm
- Need letter for parents to sign about no refund
- Booster membership forms
- Information letter about upcoming dates
- Golf outing information
Football Memory Books
- Still being worked on, Roden has not made copies yet but will let us know soon when he needs help
Sponsors 2018 season
- Ideas for new sponsors
- Letter being reviewed
Spirit Wear
- Staying with Underground sports, but possibly use another vendor for a few shirts, possibly Impact Sports in Aurora
- Request to order more cups like last year’s gift to have and sell with spiritwear.
Media Day
- Date changed to Friday August 3rd, starting at 3pm
- Roden feels it will be a better turnout and give the boys another day off before season starts

Minutes respectfully submitted: Kristi Kidwell, Booster Secretary, 03/19/18
_______________________________________________________________________________________________________

Meeting Minutes * February 7, 2018 * 6:30pm * ECHS Cafeteria

Attendees (11): Angie Hoog, Laurie Patton, Tammy Henson, Kristi Kidwell, Laura Kelly, Kim Maness, Susan Kuhn, Taisha Fike, Tammy Cox, Bernice Rosemeyer, Erin Bond

Next Meeting: Wednesday, March 14, 2018 - Mark your calendars!
Coaches Report:
No coaches report this month

Treasurers & Secretary Report:

Budget report was available at meeting
Meeting minutes are available on website
Paid Volleyball Fee

Old Business:

Board Positions –
- Golf Coordinator – OPEN (Coach Roden will work on getting a person)
Player Call Out
- Call out date was February 2
- Mulch packets were handed out to all current players and incoming freshman who are interested in playing

New Business:

Mulch Sale is under way
- Sale started February 5th and will end March 12th
- Delivery dates are set for April 17th and April 18th
  - Delivery dates are MANDATORY participation for all players, unless excused due to another high school activity and must be approved by Coach Roden or Angie Hoog
  - Players will be divided into two locations on April 17th
  - All players will be at Casey’s on April 18th to finish up
Booster Membership Gifts
- Several items were selected as an option and voted on at this meeting. Items will be a tote with EC Boosters logo or Duffle Bag with logo.
Display Case
- Case has been updated with all state championship items.
Midnight Lift
- Set for February 23rd
- Meet in fieldhouse at 6:30 PM.
- For those with a student sports pass, PLEASE bring this to enter the basketball game
- Boosters will provide pizza
- Current 8th - current 11th grade ONLY. No 6th/7th grade.
- Final head count is needed from coach
Flying Pig
- Sunday May 6th
- Idea brought up to split the boys into two stations
  - One station will be holding signs like the past year, 50 volunteers needed
  - New station will be handing out Vasoline packets to runners, 25 volunteers needed
Mens Social
- April 13th
- Laura Kelly will make a basket for raffle at the social
Football Memory Books
- Still being worked on

Minutes respectfully submitted: Kristi Kidwell, Booster Secretary, 02/14/18

_______________________________________________________________________________________________________

Meeting Minutes * January 3, 2018 * 6:30pm * ECHS Cafeteria

Attendees (11): Angie Hoog, Laurie Patton, Tammy Henson, Kristi Kidwell, Coach Roden, Laura Kelly, Kim Maness, Susan Kuhn, Shawna Badescu, Jodi Laymon, Heather Griffin

Next Meeting: Wednesday, February 7, 2018 - Mark your calendars!
Coaches Report:

Calendar has been updated with all dates that are known so far.
Media Day has been scheduled for August 4, 2018
Middle School football camp is scheduled for May 14, 2018 – May 17, 2018 and will take place right after school, 3:00 – 5:30.
Youth football camp is scheduled for June 4, 2018 – June 7, 2018, 10:00 – 12:00
Middle School coaching staff for 2018 season is as follows –
- 7th grade – Mark Wheat, Clay Bovard, Tim Richter, Carl Pieczonka, Ken Dorsey
- 8th grade – Jeff Bond, Joe Schoch, Mike Griffin, Matt Griffin, Carl Fagin
Indiana State & House Resolution Day is scheduled for January 30, 2018.Bus will leave school at 11:15. Boys will be acknowledged on the floor by the Senator.Tie and Khakis is required dress code.For grades 10-12 only.
State Championship items
- If patch, medal or DVD has not been picked up yet, please see Coach
- Rings are scheduled for delivery in mid-February

Treasurers & Secretary Report:

Budget report was available at meeting
Meeting minutes are available on website

Old Business:

Board Positions –
- Vice President (Tammy Henson)
- Secretary (Kristi Kidwell)
- Golf Coordinator – OPEN (Coach Roden will work on getting a person)
- Trustees (7th – 12th grade levels)
  - 12th (Laura Kelly)
  - 11th – (Shawna Badescu)
  - 10th – (Kim Maness)
  - 9th – (Carrie Vo)
  - 8th Representative – (Shannon Klei)
  - 7th Representative – (Susan Kuhn)
  - Spirit Wear – (Tammy Cox & Taisha Fike)
- Date Set for Saturday, July 28th @ Grand Oak Golf Club
Fundraiser Forms
- Forms were sent to Mrs. Jamie Rosfeld, Asst. Principal for the 2018 calendar year booster fundraisers.

New Business:

Mulch Sale Dates
- Sale Date is set for February 5th – March 12th
- Delivery dates are set for April 17th and April 18th
Player Call Out Date
- Friday, February 2nd for both High School and 8th grade. High School meeting will take place in the morning. 8th grade meeting will take place in the afternoon during Advisory Period.
Booster Membership Gift
- Several items have been picked out and we are awaiting price quotes. Looking at tote, backpack or bag of some kind. Thought is maybe to have to different items to choose from

Midnight Lift
- Set for February 23rd
- Will determine if 7th and 8th grade will be included
Display Case
- In the process of updating display case with State Championship items

Minutes respectfully submitted: Kristi Kidwell, Booster Secretary, 01/05/18
_______________________________________________________________________________________________________

Meeting Minutes * December 1, 2017 * 6:30pm * ECHS Cafeteria

Attendees (14): Angie Hoog, Laurie Patton, Tammy Henson, Coach Roden, Laura Kelly, Kim Maness, Susan Kuhn, Tammy Cox, Taisha Fike, Shauna Badescu, Kristi Kidwell, Shannon Klei, Erin Bond, Jodi Laymon,

Next Meeting: Wednesday, January 3, 2018 - Mark your calendars!
Coaches Report:

Special thanks to Higher Grounds for allowing the team to practice there for several weeks.
State Championship On-Line Store will be open on 12/8/17 thru Underground Sports for 2 weeks.Proceeds from sales will go directly to Coach Roden’s Football account to directly support the football program.
Proceeds from the T-shirts & Hoodies sold thru the school did not benefit the football program.
Championship Rings – offered for purchase at the banquet, will follow up with the 16 players that didn’t order.
Next season if any company wants to donate t-shirts to the players all Art work must be approved thru Coach or Boosters prior to approval for printing.
Due to many post season news articles and the compilation of season stats the season memory books are still in process and will be passed out upon completion in January.
A Locker will be displayed at Lucas Oil Stadium with our Jersey & Helmet for winning State.
State Championship items
- State patches & State Metals have been ordered and will be handed to those players who didn’t get one.
- The Black State Championship Jerseys are for sale for $75/ each. Checks can be made payable to EC Athletics and given to Coach Roden.
Wish List Items – Rain coats (50)
2018 dates will be posted on the Google Calendar soon via the website.
- Moratorium Dates & Vacation Dates
- Summer Schedule
- 7 v 7 vs. LaSalle
- Adding Oak Hills (F, JV & V)
- Adding Beech Grove, IN (V only)
- Keeping St. X (F & JV only)
- Midnight Lift/Boys BB Game (2/23/18); boosters will provide pizza; 6:30pm – 10pm
- Winter Strength & Conditioning (2 mornings & 2 afternoons)
- Parent Meeting - Tuesday, May 8, 2018
- Beacon Ortho Sports Physicals - Wednesday, May 9, 2018

Treasurers & Secretary Report:

Budget report was available at meeting
- Pre-Game Meals
  - LaRosa’s has been sent an email for the final invoice
  - SDCS still needs to send final invoice.
Meeting minutes are available on website

Old Business:

- Gift cards were given to Judy Stenger (EC Cafeteria), Sandy Mahoney & Linda Maxwell (photos) and Chuck hail (Higher Ground Facilities)
- Suggestions for next year was to add a way for families to RSVP so that we can plan food better. (i.e. Evite)
- Charge families a fee to eat that banquet like other sports at EC.
- Date needs to be at least 2 weeks after season ends; 1 week was too close of a turn-around.
- Awards take 2-3 weeks to arrive; certificates and honor can be done earlier.
- Laurie Patton will send team roster to Athletic Dept. for banquet reimbursement of $5/ player. Boosters covers the cost of the families to eat.

New Business:

Board Positions – nominations that were received at the December meeting are as follows; voting will take place at January Meeting.
- Vice President (Tammy Henson)
- Secretary (Kristi Kidwell)
- Golf Coordinator – OPEN (Coach Roden will work on getting a person)
- Trustees (7th – 12th grade levels)
  - 12th (Laura Kelly)
  - 11th – (Heather Griffin & Shauna Badescu)
  - 10th – (Kim Maness)
  - 9th – (Carrie Vo)
  - 8th Representative – (Shannon Klei)
  - 7th Representative – (Susan Kuhn)
  - Spirit Wear – (Tammy Cox & Taisha Fike)
Spirit-wear
- Still have high inventory on men’s T’s and sweatshirts. Sold some at the banquet. Will discount at Media Day.
- Laurie Patton will bring empty tubs to store the Spirit Wear in as it will not be left in SW Building in the off-season to protect it from weather, etc.
Golf Outing - Date Set for Saturday, July 28th @ Grand Oak Golf Club
Mulch Sale Dates
- Sale will take place in February 2018
- Delivery dates will be determined when Baseball & track schedules come out, but will take place in April.
- Incoming Freshman Call out Meeting Date – TBD in February in conjunction with Mulch Sales.
Fundraiser Forms
- These forms are required by the SDCS for all fundraisers by any organization involving players. Forms will be sent to Mrs. Jamie Rosfeld, Asst. Principal for the 2018 calendar year booster fundraisers.
  - Flying Pig
  - Golf Outing
  - Mulch Sale
  - Spirit Wear Sales
MISC
- Tri-State Studios offered team photo plaques at the banquet and can still be order for $50 thru 12/20/17 then $60 after that. The boosters ordered 5 plaques to be given to our large sponsors. (Seig Surveying, LaRosa’s Greendale, Skyline St. Leon, Storie’s Restaurants, Steve’s Sunoco) These will be delivered to these businesses when they are ready.
- State Championship Road Sign – Boosters will inquire about this from the State of Indiana.

Minutes respectfully submitted: Tammy Henson, Booster Secretary, 12/6/17

_______________________________________________________________________________________________________

Meeting Minutes * November 1, 2017 * 6:30pm * ECHS Cafeteria

Attendees (11): Angie Hoog, Laurie Patton, Jenny Gindling, Laura Kelly, Tammy Cox, Shawn Messmore, Taisha Fike, Jim Seiwert, Laurie Patton, Jody Layman, Erin Bond

Next Meeting: Wednesday, December 6, 2017 - Mark your calendars!
Coaches Report:

Wish list- More Sideline jackets, headsets, new barn, RB gauntlet
Freshman- coach will attempt to rotate as much as possible to have them dress.Coach had a conversation with them about staying with the team until the end if they want to be included in champ shirts or any other gifts that may be granted for this season.Had a few drop for wrestling & basketball
Coach will contact ETC to order Championship t-shirts
Nov 10th game will be at home if we advance.

Treasurers & Secretary Report:

Budget report was available at meeting
- Upcoming expenses- Feed the team, awards, champ shirts
Meeting minutes are available on website

Old Business:

Remembering Tina Weigel
- Donations collected at the football game were donated to the Christine Weigel Children’s Education Fund in the amount of $1500. Thanks to everyone that donated.
Senior Night
- Everything went well no new suggestions for next year.

New Business:

- Date/Time: Sunday, December 3, 2017 – Food Served 12pm, Program 1-3pm
- Location: Sunman American Legion
- Food Julie McConnell
- Gifts for seniors: Mini helmets, pictures, senior banners, memory books
3.0/4.0 shirts – Coach will now follow school grading guidelines (Exemplary honor roll 3.8 & Honor roll 3.3).Info can be found in the student handbook.
Board Positions – nominations will be taken at the December meeting; voting will take place at January Meeting.
- Vice President
- Trustees (7th – 12th grade levels)
- Spirit-wear
  - Still have high inventory on men’s T’s and sweatshirts. Will have a table set up at the banquet with reduced prices.
  - Appreciate Gifts will be purchase for Judy in the Cafeteria and our Photographers Linda Maxwell & Sandy Mahoney

Minutes respectfully submitted: Taisha Fike &Tammy Henson, Booster Secretary, 11/2/17
_________________________________________________________________________________________________________________
Meeting Minutes * October 4, 2017 * 6:30pm * ECHS Cafeteria

Attendees (14): Angie Hoog, Laurie Patton, Jenny Gindling, Tammy Henson, Coach Roden, Coach Maxwell, Heather Griffin, Jodi Laymon, Erin Bond, Tammy Cox, Taisha Fike, Laura Kelly, Wendy Toney, Lacey Kelly

Next Meeting: Wednesday, November 1, 2017 - Mark your calendars!
Coaches Report:

Coach Roden will host Senior Meal on Thursday, October 5th in the fieldhouse.
Sectional Game #1 vs Edgewood High School 7:30pm ; Game Address: Arlington HS, 4825 N. Arlington Ave, Indianapolis, IN 46226
- Players will be dismissed from school at 2:15pm; buses leave 2:45pm; there will be a planned restroom break during bus ride.
- Boosters will pay for pre-game meal will be a 12” Blimpe Sandwich, Granola Bar, Drink and they will be eating on the bus. Players are welcome to bring other food with them for the bus ride if they wish.
- Coach Roden will provide after-game meal will be delivered to Edgewood HS for the boys to eat on the bus ride home.
- Due to the recent bus accident, bus policies have changed. All players will be assigned to a seat. Players can only ride home with parents in emergency situations and must have prior written approval from the Athletic Department & Coach Roden.
- Only 75 players will dress for post season games.
- Freshman have been asked to stay with team to continue practicing after their last game on 10/16/17. Select Freshman will be asked to dress by Coach Roden. When the Freshman are released from the team and they decide to not continue to practice every day they are not entitled to any team awards, etc. the Varsity earns during the post-season. Any Freshman that stays thru the last Varsity game will be eligible for the same awards as Varsity.
- Fall Break
  - If any player misses any day, the player will not be dressing or playing in next regular season game. The schedule for Fall Break has been posted since January and was communicated at the Parent Team meeting in May.
  - 10/6/17 – Players arrive @ school 3pm
  - 10/13/17 – JV/V will have walk-thru’s 9am – 9:30am; ALL players should arrive at school 3pm.
- A “Dressing” roster will be posted every Wednesday during the playoff season, so the players know who will play/travel or not.
The Season-End Banquet will be discussed at the next booster meeting. The mini helmets for Seniors have been ordered. Invoice will be given to boosters.
BSN invoices - Cleats have been paid for; still waiting for t-shirts and shorts invoices
Remembering Tina Weigel
- Players are encouraged to attend the visitation on Thursday, Oct 5th with their own families.
- All players will display a special sticker on their helmets on Friday and the rest of the season.
- An announcement will be made, remembering Tina, followed by a moment of silence immediately prior to the National Anthem at the game on Friday, October 6th.

Treasurers & Secretary Report:

Budget report was available at meeting
Meeting minutes are available on website

Old Business:

Homecoming
- Boosters provided pizza and entry to the dance for the 70 players that attended. Thanks to everyone that helped serve!

New Business:

Senior Night
- Tammy will send out an email to all Seniors reminding them to bring their Photo Collage boards on Thursday to turn in after practice. We will hang these on the fences on Friday during the game for all to enjoy. Parents need to take them home after the game.
- Tammy will email the Senior parents on the new time to arrive at field for pre-game activities honoring Seniors. Timeline of Events:
  - Meet at West end zone gate 6:30pm (give mom flowers)
  - Walk to visitor’s sideline 6:45pm
  - Press box announcer will begin introductions 7pm (order will follow program)
  - Volunteers will hand gift bags to the parents/players as they cross the field.
- Senior Gift bags will be handed to parents after they walk across the field.
- Programs have been designed and printed for all that come to the game. Thanks to Senior Mom, Jenny Gindling for coordinating with McPhearson’s Printing.
- Angie Hoog has ordered the flowers for the Senior Moms and will pick on Friday.

Tina Weigel Remembrance
- On behalf of the EC Football Boosters & Coaches, we wish to express our deepest condolences to Nick Weigel (#70) at the sudden passing of his mother, Christina Weigel, and to the entire Weigel and Deddens Family. Tina was a dedicated wife, mother, sister, daughter, aunt and was a valuable and highly respected member of our community. She was a great supporter of ECHS & our Football program especially for her leadership of the Friday pre-game meals. Tina was the Cafeteria Manager at East Central High School. Her husband Steve is with the Indiana State Police. She’s the sister of David Deddens, owner of the St. Leon Skyline and Lynn Deddens, Dearborn County Prosecutor. We are deeply saddened by the loss that you and your family have encountered. Tina will be greatly missed!
- Boosters have made a remembrance ribbon to pass out that the game on Oct 6th for all to wear to remember this football mom.
- In lieu of Split the Pot, we will have volunteers walk around the stands with donation buckets. All money collected will be donated to the Christine Weigel Children’s Education Fund that has been setup by the family.
- Need to type up an announcement for the donations and remembrance of Tina to give to announcer on Friday.
Misc.
- ECHS Volleyball team has billed us for the EC Football players that attended their game on Sept 18th. Laurie Patton will work the A.D. Office.
- Will need to pack food for ride home from Bishop Chatard game on 10/13/17.

Minutes respectfully submitted: Tammy Henson, Booster Secretary, 10/5/17

__________________________________________________________________________________________________________________
Meeting Minutes * September 6, 2017 * 6:30pm * ECHS Cafeteria

Attendees (14): Angie Hoog, Laurie Patton, Jenny Gindling, Tammy Henson, Jim Seiwert, Jodi Laymon, Kim Maness, Erin Bond, Shannon Klei, Tammy Cox, Taisha Fike, Laura Kelly, Heather Griffin, Wendy Toney

Next Meeting: Wednesday, October 4, 2017 - Mark your calendars!
Coaches Report: Coach Roden was unable to attend due to football practice and meetings.
Treasurers & Secretary Report: Budget report was available at meeting; Meeting minutes are available on website
Old Business:

Media Day
- Suggestion was made to see if all SDMS & ECHS players could make an EC on the football field and have a photo taken by a drone at Media Day next year.
- Sally Bertram has offered to open the Athletic Dept. Concession stand for Media day; however, we will not make any proceeds from the sales. This year we made ~$400.
Fundraiser
- Los Primos restaurant in Bright hosted a EC Football Boosters Fundraiser night on 8/23/17. A $400 check donation was received from Los Primos.

New Business:

Homecoming
- Will take place on Friday, Sept 29th. Boosters will provide pizza to the players after the game. Boosters will make a donation to the Student Council to pay for all football players to go the dance.
Senior Meals on Thursday Nights
- We will need more senior parents to sign up when playoffs begin. Signups are on www.signupgenius.com
Senior Night
- Will take place on Friday, October 6th prior to the game. The Signature footballs have been ordered. We need to purchase picture frames. Jenny Gindling will get copies of the Senior player pictures to put in the frames. Jenny Gindling is working on the Senior books and players/parents are to get all materials by 9/25/17. Angie Hoog will purchase flowers. Volunteers need to sign up on signupgenius.com
- Poster boards have been purchased and will be handed out to Senior Families at next home game. They will place a collage of pics on these boards and will hang them on the fences at Senior night.
Spirit Wear
- Our coordinators for the season are Taisha Fike & Tammy Cox.
- Sales have been great this year.
- Hoodies will be available by next home game.
- Suggestion was made to open and sell during Freshman & JV home games. Volunteer spots will be added to signupgenius.com. Angie Hoog will work 1st JV game on 9/11/17.
Misc.
- Blimpe Forms – Laura Kelly turned JV forms into Blimpe on 9/6/17; only 20 of the 40 players turned them in. Freshman forms are due to Wendy Toney on 9/7/17 and will be turned into Blimpe.
- Display case – Jodi Laymon will add a few more finishing touches and will be completed.
- The Game Horn - we NEED a volunteer to sound the horn at set times at the Varsity home games. If interested let a board member know.
- ECHS Volleyball team has requested that the EC Football players attend their game on Sept 18th. JV Plays @ 5pm & Varsity plays @ 6:30pm, Players are asked to stay after football practice and attend the games. The Volleyball team will also attend a Home EC Football game.
- Post-Game Brown Bag Snacks – need for last regular season away game @ Bishop Chatard on 10/13/17.
- Evaluate pre-game meal for 10/13/17 since it will be fall break and players will be coming from home and don’t eat as much.
- Pee Wee Night @ Varsity home game is 9/22/17. The Youth Trojan football teams and cheerleaders will be introduced before game time. We advise you to arrive early to get good seats for the game.

Minutes respectfully submitted: Tammy Henson, Booster Secretary, 9/6/17
________________________________________________________________________________________________________________

Meeting Minutes * August 2, 2017 * 6:30pm * ECHS Cafeteria

Attendees (16): Angie Hoog, Laurie Patton, Jenny Gindling, Tammy Henson, Jodi Laymon, Kristi Kidwell, Randy Eckstein, Tammy Cox, Wendy Toney, Cary Moses, Kim Maness, Shawna Badescu, Heather Griffin, Kelsey Davis, Paula Warner, Jerome Warner

Next Meeting: Wednesday, September 6, 2017 - Mark your calendars!
Coaches Report: Coach Roden was unable to attend due to football practice and meetings.
Treasurers & Secretary Report:

Budget report was available at meeting
Meeting minutes are available on website

Old Business:

Blitz Card Night – Boosters served hot dogs after the players completed the sale.
Golf Outing – This year we had 86 golfers consisting of 22 teams. Thanks to everyone who came out or supported the outing this year. Thank you to Julie McConnell for catering the food.
Locker magnets – were handed out to players

New Business:

Media Day
- Saturday, August 5th – 7am – 2pm. We will not provide pizza the SDMS after their scrimmage this year since they are done around 10am. We will also not ask SDMS parents to work in concessions or Spirit wear booths and we will not ask them to bring water/PowerAde.
- All H.S. football players are to bring cases of water and PowerAde to the Varsity Coaches office between now and Wednesday, Aug 2nd. Players should write their name on the white board when they bring theirs in. These drinks will be used at media day and throughout the season for after-game meals, etc.
- Boosters will setup at 7am; Pizza will be delivered from Makin Mia Pizza in St. Leon for sale at the concession stand and to feed the players before “Meet the Team”. Randy Eckstein will pick up breakfast sandwiches, coffee and creamer. Laurie Patton will bring coffee maker. The troughs for ice and drinks will be filled on Saturday morning and will be by the concession stand. Jenny Gindling will give a list of Booster Sponsors to be announced. Tammy Henson will write up other announcements. The Tervis Tumblers will be available for the booster members to pick up. The current roster will be completed and given to Jenny Gindling to make. We will hand out schedule magnets at media day and all home football games.
Skyline Pep Rally
- Parents & Fans are highly encouraged to come to St. Leon Skyline on Tuesday, August 15th starting at 6pm to meet the team and coaches. Spread the word to family, friends and neighbors!
- Boosters will bring water for the players to drink; Skyline will provide food for players 7 coaches.
Fundraiser
- Los Primos restaurant in Bright will host a EC Football Boosters Fundraiser night on Wednesday, August 23, 2017 (5 – 9pm). A portion of the sales during these hours will be donated to the EC Football boosters.
Booster Sponsors
- Jenny Gindling has ordered the banner.
Sophomore Yard Boards
- The newly designed yard boards will be available at Media day for all to pick up and take home. Thanks to Jodi Laymon for organizing the painting team and all the volunteers who helped!
- New Stencils for next year are ready. Suggestion was made to purchase a commercial sprayer instead of the one we purchased this year.
Spirit Wear
- We have decided to stay with our current vendor that we have used in past years; Underground Sports. New designs on dri-fit shirts are being created. Our coordinators for the season are Taisha Fike & Tammy Cox.
Booster Shed
- The Athletic Dept. along with the Engineering class are finishing up the building and is now in place on the sidewalk next to the ticket booth. The Boosters will sell all spirit wear and booster memberships from this location all home games.
- We will work on shelving and other needs on the inside in the coming weeks.
Thursday Senior Player Meals
- Email and signup has been sent to all Senior players & parents. Signup is located on sign up genius. These meals are for Senior players only; underclassmen should not attend.
Friday Night Meals
- Please sign up to help serve on the signupgenius.com link. The SDCS cafeteria will be enforcing the health dept. guidelines for working in the kitchen area. Enter thru door #14 (ring doorbell if closed) All shoes must be closed toe (no flip flops), long hair must be put in; wear hairnet or hat, no sleeveless shirts. Start time is 2:45pm and finished by 4pm.
Carmel Scrimmage Game
- Game is August 11, 2017; we will pack a sandwich, snacks and a drink for all players and coaches for the ride home. (approx. 120 players and 15 coaches)
Booster Membership
- Sign up at Media Day and get the new booster membership gift. – a stainless steel “YETI” style tumbler with a lid. Anyone that has already purchase a membership can pick up the tumbler on Media Day
Misc.
- Display case needs updated with new design and Senior player pictures. Jodi Laymon volunteers to handle this task. Any older items that we no longer want to display will be given to Coach Roden for storage.
- The Game Horn will be setup in the grandstand this year; we are looking for a volunteer to sound the horn at set times at the Varsity home games. If interested let a board member know.
- ECHS Volleyball team has requested that the EC Football players attend one of their season home games. The Volleyball team will also attend a Home EC Football game and will be announced.
- Tri State Studios will take pictures of all senior football players and cheerleaders at media day for the senior banners. Senior Banners will be paid for by the EC Football Boosters and will be given as a gift to the seniors at the end of season banquet. We have 2 volunteers each week that will hang the banners on the fence near the football field at 4pm and the banners will be taken down at the end of the night.

Minutes respectfully submitted: Tammy Henson, Booster Secretary, 8/31/17

_________________________________________________________________________________________________________________
Meeting Minutes * July 12, 2017 * 6:30pm * ECHS Study Hall Room

Attendees (17): Angie Hoog, Laurie Patton, Jenny Gindling, Tammy Henson, Coach Roden, Jodi Laymon, Kristi Kidwell, Christie Eckstein, Randy Eckstein, Tammy Cox, Wendy Toney, Laura Kelly, Rob Johnson, Al Behrle, Erin Bond, Shannon Klei, Shawn Messmore

Next Meeting: Wednesday, August 2, 2017 - Mark your calendars!
Coaches Report:

Scrimmage (7/17) – 40 players will go to Colerain H.S.; will take 3 mini buses – no lineman will go. – Boosters will supply Gatorade/Water & chips for ride home.
Scrimmage (7/21) – 4:30pm - 6pm. All HS levels (F/JV/V) will participate. Boosters will feed New Palestine (65-70 people) as well; expecting 200. Boosters will serve hotdogs/buns, Chips, drinks. Coach Roden will ensure the grill used by baseball boosters will be brought over near the football stadium for use.
Value Card Sale – will begin 7/10/17 and will run thru 7/24/17. Goal is to sell 20 cards and each player will receive a custom hoodie and is eligible for other cash prizes on “Blitz Night” Monday, July 24th 4:45pm. Players will canvas the community to help sell the remainder of the cards. Pizza will be provided by the boosters to all players. Coach Roden has spoken to SDMS about not selling these cards after the HS this year; too many issues last year. Highest Sales will get a Skyline night from Coach Roden.
Freshman will not dress for Varsity away games and they will not stay after school on those away game nights to eat. Some Freshman may get asked to travel – they will be notified on Thursday night when uniforms are passed out. Freshman will be asked based on merit/effort & position needs.
Home Games; all levels will dress & will stay after school for pre-game meals & warm-ups.
Playoffs – only 75 players can dress for home & away games.
Display cases in fieldhouse hallway need to be updated – creative coordinator is requested.
Trainer, Kodi McAlister has resigned and will no longer be the ECHS trainer for the school. Her last day will be 7/14/17. Kodi has trainer her replacement, Sammy Cliffe.
Athletic Dept Secretary, Sue Whitmire has retired. Her replacement is April McFarland and starts in 2 weeks. Linda Skipton is in charges of finances and took over for Nikki Ashcraft.
Physicals – several players are missing the appropriate paper work to participate. Please get this corrected ASAP. The paperwork will be housed in the new PowerSchool system.
Booster Meetings – changes have been made to the door access at ECHS. For future events, we need to email April in the A. D. to have doors unlocked for meetings, etc.
Coach has ordered 40 new sideline waterproof jackets for Varsity. The A. D. paid for a portion of these and the funds from the Value cards will also go towards this purchase. Additional Jackets will be purchased in the future.

Treasurers & Secretary Report:

Budget report was handed out.
- Spirit Packs - We have 1 player with outstanding balances. We have received reimbursement from A. D. for banquet. Hudl – Paid Annual renewal of $1,599
Meeting minutes are available on website

New Business:

Media Day
- Saturday, August 5th – 7am – 2pm. We will not provide pizza the SDMS after their scrimmage this year since they are done around 10am. We will also not ask SDMS parents to work in concessions or Spirit wear booths and we will not ask them to bring water/PowerAde.
- All H.S. football players are to bring cases of water and PowerAde to the Varsity Coaches office between now and Wednesday, Aug 2nd. Players should write their name on the white board when they bring theirs in. These drinks will be used at media day and throughout the season for after-game meals, etc.
Friday Night Meals
- All meals will remain the same for 2017, except we are removing tacos. A schedule of meals will be posted in the locker room and will be posted on the website.
Thursday Senior Player Meals
- Email and signup has been sent to all Senior players & parents. Signup is located on sign up genius. These meals are for Senior players only; underclassmen should not attend.
Golf Outing
- 7/29/17 - shot gun start @ Grand Oaks Golf Course
- $65/person – sign up by emailing Jim Seiwert or Coach Roden
- Need businesses for hole sponsors - $100/hole – sign is placed at hole for advertisement of business.
- Boosters will setup at 7am – volunteers welcome for setup and cleanup. Contact Angie Hoog for needs.
- The drink troughs will be taken by Doug Hoog to the Golf Course. Boosters will supply water & pop.
- Julie McConnell will cater the food – same as last year.
Booster Membership
- Sign up at Media Day and get the new booster membership gift. – a stainless steel “YETI” style tumbler with a lid. Anyone that has already purchase a membership can pick up the tumbler on Media Day.
Skyline Pep Rally
- Parents & Fans are highly encouraged to come to St. Leon Skyline on Tuesday, August 15th starting at 6pm to meet the team and coaches.
- Spread the word to family, friends and neighbors!
Booster Sponsors
- Jenny Gindling will ensure banner is created.

Sophomore Yard Boards

Boards will be created for 36 football players and 2 cheerleaders.
The new stencils that were made have created some challenges. Will need to work with Sign-O-Rama to modify the design and material for easier use. A paint sprayer has been purchased.
Jodi Laymon is the coordinator and will contact those parents that signed up on the signup genius link the week of 7/17/17.

Shed for Boosters
- Shed is located outside near Ticket building to Football field entrance.
- Boosters will work on shelving and clothing display options before media day.
Misc.
- Locker magnets have been ordered based on roster on 7/10/17.
- Schedule Magnets – need to ensure dates & times are correct before ordering. We will order less since we will not be handing them out at the parade.
- Laminated roster lanyards will be made and given to all booster members. Booster members can pick them up on media day from the booster Shed.
- Fundraising – Tammy Henson will contact Los Primos in Bright to set a date for a fundraiser night.
- Al Behle volunteers to pickup the Friday night food from LaRosa’s Greendale.

Minutes respectfully submitted: Tammy Henson, Booster Secretary, 7/19/17

________________________________________________________________________________________________________________
Meeting Minutes * May 31, 2017 * 6:30pm * ECHS Cafeteria (June mtg. moved up 1 week)

Attendees (19): Angie Hoog, Laurie Patton, Jenny Gindling, Tammy Henson, Coach Roden, Bernice Rosemeyer, Shannon Klei, Shawna Badescu, Kristi Kidwell, Christie Eckstein, Randy Eckstein, Taisha Fike, Jodi Laymon, Ann Behrle, Wendy Toney, Laura Kelly, Pat Becknell, Heather Griffin, Jim Seiwert

Next Meeting: Wednesday, July 12, 2017 - Mark your calendars!
Business Topics:
Coaches Report:

Equipment will be handed out on 6/5/17 starting with Seniors. The A.D. purchased additional helmets to cover the increase of players for incoming classes.
Middle School parents with equipment issues should email Chris Riehle, A.D. directly. Coach Roden will help with equipment needs for Middle School.
New white uniforms have arrived. Each player will be getting 2 pair of custom socks (White & Black) and should arrive in a few days.
Spirt packs consisting of Shorts, shirts and practice jerseys should arrive in a few days. Cleats were handed out.
Workouts and conditioning – continue M, W, F for all non-Spring Sport athletes.
The BSN online store closed 5/50/17. Will re-open 6/5/17 with more parent gear.
Dawn Patrol ran over on 5/13/17 by 15 minutes and will stop on time in the future as we know that parents are busy and transportation is effected by this. Should end by 8:45am.
Value Card Sale – will begin 7/10/17 and will run thru 7/24/17. Goal is to sell 20 cards and each player will receive a custom hoodie and is eligible for other cash prizes on “Blitz Night” Monday, July 24th 4:45pm. Players will canvas the community to help sell the remainder of the cards. Pizza will be provided by the boosters to all players.

Treasurers & Secretary Report:

Budget report was handed out.
- Spirit Packs - We have 2 players with outstanding balances. All with an outstanding balance owed will NOT get any player packs until paid in full. All players that owe should have a payment arrangement setup with Laurie Patton.
- Waiting on SDCS reimbursement for 2016 football banquet.
Meeting minutes are available on website

NEW BUSINESS

Flying Pig Volunteering
- Approximately 55 Players, Coaches and parents participated. Photos were posted on Facebook. We received a donation in the amount of $800. Thanks to everyone that came out – it was a fun morning!
Senior Scholarship
- We awarded 2/$500 scholarships on May 10th at the EC Scholarship Awards Night. The recipients were Tyler Ohmer and Nick Stidham.
Booster Spirit Wear
- Nailed Tees gave us some designs and we reviewed them at the meeting. Jenny will follow up on the changes that were suggested.
Shed for Boosters
- The Engineering dept. has finished their portion of the construction. The shed is outside in its location by the ticket booth entrance to the football field. Mr. Harris will be constructing the roof and the Athletic Dept. will paint this summer. Boosters will pay for the shed when completed.
Sophomore Yard Boards
- New stencils are being made by Sign-o-Rama for $220.
- Approval was given to purchase a paint sprayer for booster use.
- Jodi Laymon is the coordinator and will contact those parents that signed up on the signup genius link to pick a date in late July to paint the boards.
- Angie Hoog will order and pick up the supplies from Home Depot.
- Yard boards will consist of a new design for 2017. Sophomores, cheerleaders and new players will receive the new design. Coach Schomber will give list of cheerleader’s names to Angie Hoog.
- Klei Family will donate paint.
Golf Outing
- 7/29/17 - shot gun start @ Grand Oaks Golf Course
- $65/person – sign up by emailing Jim Seiwert or Coach Roden
- Need businesses for hole sponsors - $100/hole – sign is placed at hole for advertisement of business.
Friday Night Meals
- All meals will remain the same for 2017, except we are removing tacos. A schedule of meals will be posted in the locker room and will be posted on the website.
Booster Membership
- Heather Griffin has ordered the new booster membership gift. It is a stainless steel “YETI” type tumbler with a lid. Memberships were available at the parent meeting and will continue thru the season. We will offer them at Media day on Aug 5th . Anyone that has already purchase a membership can pick up the tumbler on Media Day.
Misc.
- Schedule Magnets & Locker magnets will be ordered this month. Jenny Gindling will work with McPhearson’s on this order.
- Laminated roster lanyards will be made and given to all booster members. Booster members can pick them up on media day from the booster Shed.
- Will purchase Senior Banners from pictures taken at Media day from Tri-State Studios.

Minutes respectfully submitted: Tammy Henson, Booster Secretary, 7/10/17

Meeting Minutes * May 3, 2017 * 6:30pm * ECHS Conference Room #102

Attendees (15): Angie Hoog, Laurie Patton, Jenny Gindling, Tammy Henson, Coach Roden, Christie Eckstein, Randall Eckstein, Heather Griffin, Erin Bond, Shannon Klei, Kim Maness, Laura Kelly, Wendy Toney, Jim Siewert, Tonya Siewert

Next Meeting: Wednesday, May 31, 2017 - Mark your calendars!
Business Topics:
Coaches Report:

Parent Meeting, May 9th @ 7pm – AUX Gym.Will cover summer schedule, Hudl, expectations, rules, playing time, chain of command, drug testing, vacations, moratorium week, etc.1 parent must be in attendance.Boosters will also have paperwork to complete.Reps from Beacon will be there to share the sports physical requirements and their services during practices and games during season.
EC Athletic Dept. with Beacon Ortho is offering sports physicals on May 10th from 3-6pm.$20 ($10 goes back to A.D.)Physical forms will be passed out at the parent meeting.It’s imperative that all paper work and physicals are completed ASAP.Your player cannot participate in summer workouts without them.Please don’t have Coach Roden must ask you for your paperwork!A sports physical is required every year and must be completed by a Physicians.No stamp signatures are accepted.
Middle School Football Camp – Registration has been low; had over 60 last year.Due to coaches working outside of the school district the camp is offered in the evening 6-8pm.Registration closes 5/15/17.Camp is 5/15/17 – 5/17/17.
Workouts and conditioning – continue M, W, F for all non-Spring Sport athletes.
The BSN online store link will be open soon.New Under Armor EC Football gear will be available to purchase for the season.Link will be email to all parents.Anyone can order – must have Player name attached to all orders so that they can be distributed easily.
New set of UA uniforms will be purchased this year.Cost is approx. $13,000.
Sectional Draw is new for 2017 – we will be adding new teams
- Edgewood & Scottsburg
- Regionals will be Evansville Central
Summer Scrimmages:
- 6/30/17 – Freshman vs. Connersville (Home @ 9am)
- 7/19/17 - Seymour @ ECHS – has been canceled
- 7/19/17 – Winton Woods @ ECHS @ 11am (7 v 7) 9th – 12th grades will participate.

Treasurers & Secretary Report:

Budget report was handed out.
Meeting minutes are available on website

NEW BUSINESS

Mulch Sale
- The 2017 Sale is complete.We sold 11,600 bags and 282 scoops.Customers still have until Saturday, May 6th to pick up scoops.List is at Casey’s; customers don’t need a receipt.
- Suggestions for next year:have upperclassmen lead the loading at the sites with parent over sight.Have more parents at St. Leon location to help.
- Have customers actually sign for scoops instead of Casey’s just writing a date.
- Parents are needed for various duties at both locations: sorting/counting the players loading vehicles and driving trucks and/or trailers.
- Parents will be signing a waiver form at the parent meeting acknowledging the following:There are no refunds your donation or participating in this fundraiser. If your player decides to quit anytime during the pre-season or season. All money for this fundraiser is considered a donation.
Shed for Boosters
- The Engineering dept. is constructing the shed and will be completed by end of May.Boosters will pay for the shed when completed.
Senior Scholarship
- Giving 2/$500 scholarships this year.The winners will be announced at the EC Scholarship night on Wednesday, May 10th in the PAC.Jenny Gindling and Laurie Patton will be there to present.
Yard Boards
- Heather Griffin presented a new design at the meeting.They will work with Mike Martini at Bright Graphics to create new yard board stencils made of polystyrene.There are 2 color versions of the new design.Templates will be made using both colors and will determine what looks best.Construction will begin late July.
- Sophomore parents signed up to organize this thru the signup now genius link.Suggestion was made for the boosters to purchase a paint sprayer.
Flying Pig Volunteering
- The team is signed up to participate in the “Swign Zone” again this year.Coaches will be driving 2 mini buses with the players to the volunteer location.
- We have 55 people signed up to participate on Sunday, May 7th.Our participation will earn us a $800 donation.Volunteers should arrive at the station by 7am, buses will leave at 6:15am and should return to school no later than 12pm; but probably by 11am.Our station should end by 10am.Players need to bring their own snacks & drink.
Booster Membership
- Heather Griffin is working on getting the new booster membership gift ordered.It will be a stainless steel “YETI” type tumbler with a lid.We will start accepting Booster memberships at that meeting.Gifts will be passed out when they arrive.
Spirit Packs
- Spirit packs are in.Some larger size cleats are on backorder, Player packs will be passed out in June when summer workouts begin; anyone with an outstanding balance owed will NOT get any player packs until paid in full.
- All players that owe need to make full payments or arrangements with Laurie Patton, our Booster Treasurer at the Parent meeting on May 9th.
Booster Spirit Wear
- Heather Griffin & Jenny Gindling will follow up with Shari & Tim Richter at Nailed Tees on the designs for next season.They will bring samples and new designs to the next meeting.
Golf Outing
- 7/29/17 - shot gun start @ Grand Oaks Golf Course
- $65/person – sign up by emailing Jim Seiwert or Coach Roden
- Need businesses for hole sponsors - $100/hole – sign is placed at hole for advertisement of business.
- Lunch served – need to ask Julie McConnell to cater this year.
- Posted event on FB and emailed to all football contacts.
- Gaming License renewal application was approved.
- A new Booster Logo was created.

Minutes respectfully submitted: Tammy Henson, Booster Secretary, 5/6/17

______________________________________________________________________________________________________________
April 2017 - Booster Meeting was canceled due to Severe weather in the area and Superintendent canceled all activities in the building
_______________________________________________________________________________________________________________
Meeting Minutes * March 8, 2017 * 6:30pm * ECHS Conference Room

Attendees (21): Angie Hoog, Laurie Patton, Jenny Gindling, Tammy Henson, Coach Roden, Christie Eckstein, Randall Eckstein, Kristi Kidwell, Erin Bond, Wendy Toney, Jodi Laymon, Tony Henson, Heather Griffin, Bernice Rosemeyer, Shannon Klei, Kim Maness, Tammy Cox, Taisha Fike, Anne Behrle, Allen Behrle, Jenny Russell

Next Meeting: Wednesday, April 5, 2017 - Mark your calendars!

Business Topics:
Coaches Report:

The Athletic Dept. will have their Sports Social on Friday, April 7th.All athletes at ECHS are asked to sell raffle tickets for the basket raffle.All football players have their packets and Coach Roden has asked each to sell 5 tickets.All money and un-sold tickets should be returned to A.D. by March 17th.Mrs. Whitmire is retiring this year.
The Mulch sale went well this year and the 8th graders did well turning in their packets to Coach Elrod.
Coach gave the boosters the invoice for the equipment bags to send payment.
Samples of the new cleats will be delivered to Coach for all players to be fitted before ordering.This is new this year because he is switching brands to Under Armor.Coach will coordinate the fittings will all players that are in Spring Sports.Others will be fitted during after school workouts.
Workouts and conditioning – 8th graders will join the rest of the upper classmen after Spring Break.This is highly recommended for 8th graders, but not mandatory.
EC Football Parent Meeting will take place May 9th @ 7pm – 8pm in Aux Gym.At least 1 parent is required to attend.Reps from Beacon will be there to share the sports physical requirements and their services during practices and games during season.
The Athletic Dept. will be offering sports physicals on May 10th.Beacon Ortho will be onsite to complete them - $20 per athlete.($10 is donated back to the Athletic Dept.).A sports physical is required every year and must be completed by a Physicians.Any physical completed by a Nurse Practioner or other professional is not acceptable due to new IHSAA requirements.
Hudl expenses should be around the same cost this year.Eliminating one service.
Friday, March 10th is “Reading across America” day in our school district.Players have been selected to participate by Coach and will be taking 18 boys to Sunman elementary to read.Players will wear the black game jerseys.
Summer Scrimmages:
- 6/19/17 - Columbus East 11 v 11 with Bloomington South – asked boosters to provide Drinks and snack for ride home for all players and coaches
- 7/19/17 - Seymour @ ECHS – asked boosters to provide hotdogs, chips and drinks to visiting team.
- 7/21/17 - New Palestine - asked boosters to provide hotdogs, chips and drinks to visiting team.

Treasurers & Secretary Report:

Budget report was handed out.
Meeting minutes are available.

NEW BUSINESS

Mulch Sale
- The 2017 Sale ended on March 3rd.
- Deliver Dates will take place on April 12th & 13th.This is mandatory for all players to participate unless playing a school sponsored Spring Sport or excused by Coach Roden or Boosters in advance.Sports not associated with SDCS is not excused!A list of Spring Sport participants will be obtained from the Athletic office.Players will be divided by the boosters for the Wed delivery based on need.We know of these Spring Sport conflicts already.If there is a SDCS spring sport practice on a non-game night listed below you are expected to come immediately afterwards.
  - 4/12 & 4/13 – JV Baseball game
  - 4/13 – Varsity Baseball game
  - 4/12 – JV Track
  - 4/13 – Varsity Track
  - 4/13 – Middle School Track
- Parents are needed for various duties at both locations: sorting/counting the players loading vehicles and driving trucks and/or trailers.Please volunteer.
- Final mulch order will be given to Casey’s by Wednesday, March 14th.
  - Wednesday, April 12th – will deliver from ECHS parking lot & Casey’s in Bright.
  - Thursday, April 13th – will deliver from Casey’s in Bright only.
- Players & Parents MUST make delivery arrangements of your own mulch that you need to deliver to your customers.You can pick up at the end of the night on the 12th or 13th.
- There are no refunds your donation or participating in this fundraiser.If your player decides to quit anytime during the pre-season or season.All money for this fundraiser is considered a donation.No exceptions; don’t ask!

Shed for Boosters
- Tammy Henson has been working with A.D. Don Stonefield and has asked the Engineering dept. to construct the shed.Tom Harris will construct the pyramid style roof with shingles, to match football ticket building.Supplies have been ordered and the class will begin construction when classes resume after spring break.An invoice will be given to the boosters to reimburse the school for materials only.Labor is provided by the students and Tom Harris.
Senior Scholarship
- Giving 2/$500 scholarships this year.An email was sent out to all seniors and the application was given to Mrs. Murdock, guidance counselor at ECHS.All applications are due April 3rd.Mrs. Murdock will organize them by assigning them a number and withhold all names for the board members to review.The EC Scholarship night is Wednesday, May 10th in the PAC.
Yard Boards
- Randy Eckstein is working with Mike Martini at Bright Graphics to create new yard board stencils made of polystyrene.Will get a set of 4 which will be 8 stencils; cost approx. $300 - $400. Heather Griffin offered her daughters services, as a graphic designer, to create a new EC logo, helmet and cheerleader horn to be used.Randy will work with Heather to get this completed.
- Sophomore parents signed up to organize this thru the signup now genius link.The boards will be painted in late July.
Flying Pig Volunteering
- The team is signed up to participate in the “Swign Zone” again this year.Coaches will be driving mini buses with the players to the volunteer location.
- We need to have a minimum of 50 people over age 14 sign up to participate to receive the full $800 donation.Tammy Henson will email the sign up link out.Players will be asked to report to ECHS by 6am and will return at approx. 12pm.Players should bring a drink and a snack.All players who register by the deadline will receive a free t-shirt.
Booster Membership
- Tammy Henson brought an idea to offer to our booster members as a gift or sell at home games – a custom Trojan football Tervis Tumbler.She has made contact with the company and will hand over to Heather Griffin to look into the costs, etc. to offer this. In past years we typically would spend $10 of the booster gift.In past years we have offered stadium cushions and blankets.
- Heather Griffin volunteered to look into items to offer football booster members a gift for their membership this year.

Minutes respectfully submitted: Tammy Henson, Booster Secretary, 3/31/17